EXECUTIVE OFFICE SPECIALIST Job at Central Michigan University
Duties performed are of a complex and varied clerical/technical nature, usually supporting a major function, department or unit of the University. Pay student, faculty & staff employees with an understanding of employee groups contracts/handbooks & wage and labor laws; Reviews exception/audit reports for errors; Main point of contact for questions related to the university’s time and attendance system; various data entry for Faculty, Staff & students; Processes garnishment, child support, and tax levy withholding.
Required Qualifications
High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Preferred Qualifications
Knowledge of SAP and Excel.
Knowledge of time and attendance systems.
Ability to work in fast paced, detail-oriented environment with frequent deadlines.
Knowledge of time and attendance systems.
Ability to work in fast paced, detail-oriented environment with frequent deadlines.
Duties & Responsibilities
Serves as main point of contact for questions related to the university’s time and attendance system including reviewing data and audits reports, training employees and approvers, assists in troubleshooting system issues. etc.
Audits time and attendance records for errors and omissions from departments in accordance with payroll deadlines.
Monitors payroll for new hires, transfers, terminations, payouts, higher class pay, blended overtime, additional comp, etc.
Performs various data entry duties including but not limited to time data, deductions, payments, tax withholdings, bank details into payroll system for Faculty, Staff & Students.
Completes final Salary Affidavits for MPSERS retirees.
Reviews exception/audit reports for errors.
Is familiar with language in each employee groups contracts/handbooks and wage and hour laws.
Processes garnishment, child support, and tax levy withholding.
Reconciles general ledger accounts.
Answers telephones & walk in traffic for the Payroll and Travel Office.
Assists with the CMU Pay Card program including issuing pay cards and assisting employee with questions and problems.
Assists with preparing non-resident alien paperwork for employees whose countries have tax treaties with the United States.
Is familiar with guidelines outlined in the Business Expense Manual.
Performs other duties as assigned.
Audits time and attendance records for errors and omissions from departments in accordance with payroll deadlines.
Monitors payroll for new hires, transfers, terminations, payouts, higher class pay, blended overtime, additional comp, etc.
Performs various data entry duties including but not limited to time data, deductions, payments, tax withholdings, bank details into payroll system for Faculty, Staff & Students.
Completes final Salary Affidavits for MPSERS retirees.
Reviews exception/audit reports for errors.
Is familiar with language in each employee groups contracts/handbooks and wage and hour laws.
Processes garnishment, child support, and tax levy withholding.
Reconciles general ledger accounts.
Answers telephones & walk in traffic for the Payroll and Travel Office.
Assists with the CMU Pay Card program including issuing pay cards and assisting employee with questions and problems.
Assists with preparing non-resident alien paperwork for employees whose countries have tax treaties with the United States.
Is familiar with guidelines outlined in the Business Expense Manual.
Performs other duties as assigned.
Supervision Exercised
None.
Message to Applicants
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
Employee Group
Office Professional
Staff Pay Level
6
Pay Range
$16.00 - $23.87 per hour
Division
Finance and Administrative Services
Department
Payroll and Travel Services
Position Status
Regular
Position End Date
Employment Status
Full-Time
FTE
1.00
Position Type
12 month
Weekly Work Schedule
Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and nights as needed
Location
Mount Pleasant, MI
About the Department
About CMU
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
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