Assistant Facilities Manager

Mission Statement: The Growing Up Green Charter School (GUGCS) supports children to be conscious, contributing members of their community through a rigorous, anti-racist, anti-bias, curriculum and an engaging green culture. Graduates of GUGCS will be prepared to attend high-performing schools where their interdisciplinary academic foundation, knowledge of sustainability, and strong sense of self sets them apart as leaders and social justice advocates of the future.

Assistant Facilities Manager Responsibilities:

The Assistant Facilities Manager will work closely with the Facilities & Security Manager, the Managing Director of Operations, School Leaders, and the Directors of Operations to orchestrate and maintain the school building and grounds at two school campuses (elementary and middle schools). They will assist the manager to ensure that the facilities and operations run smoothly and safely as both school buildings.

Responsibilities:

• Complete work orders or assign to appropriate Facilities staff.
• Maintain clean, safe, and functional facilities at both school campuses.
• Complete Purchase Orders across both schools
• Responsible for maintaining/ordering paper and cleaning supplies
• Conduct building walkthroughs on a daily basis checking for hazardous conditions, structural issues and Fire Code related items.
• Scheduling service for building (mechanical, electrical, plumbing, extermination, etc.)
• Travel between our Elementary and Middle School campuses
• Cover Shifts for Facilities Team members that are absent and fulfill all responsibilities of that staff member
• Work on weekend/evening projects if necessary
• Should be able to lift items at least 50 lbs. heavy
• Should be able to climb 8-12 foot ladders
• Respond to emergencies accordingly
• Work closely with the Facilities Manager for day to day issues.
• Stand in as the Facilities Manager if Facilities Manager is out or unavailable
• Maintains all safety, sanitary and fire codes
• Set up, remove, move furniture or equipment, as needed
• Inform Supervisor of any abnormal building conditions; report discrepancies
• Conduct routine system checks, tests, and record keeping such as fire safety, HVAC and Fire Alarm systems.
• Work with city agencies to resolve facility issues both in and out of the school. (Department of Environmental Protection, Department of Buildings, Department of Health and Mental Hygiene, FDNY, DSNY, NYPD, Department of Design and Construction, Con Edison).
• Oversee the physical inventory and acquisition, functionality, and safety of furniture, equipment, and classroom and office resources.
• Supervise, supporting, and evaluating contractors who provide services for facilities as well as managing various service staff.
• Participate in leadership meetings and addressing operations matters as necessary (as needed)
• Plan for inclement weather, including contacting snow removal vendors
• Supporting school events for our outstanding students and parents.

Qualifications

• Has at least 2 years of experience in building systems, facility operations, and maintenance, preferably in the K-12 school environment.
• Has experience managing a team of custodial staff and/or security personnel.
• Has knowledge skills and ability in effective communication, problem solving, and operations management.
• Experience with project management.
• Has knowledge of maintenance material suppliers and contractors.
• Has an understanding of code compliance, preventative and corrective maintenance procedures, safety and security, contract management and budgeting.
• Bilingual in Spanish preferred
• Can respond to last minute emergencies and can go to the building on weekends should an emergency arise