Finance and Sport Operations Coordinator Job at Dartmouth College
Position Purpose
This position will support expense and payment request review as well as sport operational support for five varsity sports. Financial responsibilities include auditing receipts and reports to ensure they abide by college and department policies, providing ongoing education to athletics employees about expense policies, and serving as a resource to athletics staff for expense-related questions and concerns. Sport operation support responsibilities include team travel planning and team expense reconciliation support.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 1-2 year(s) of experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Strong Organizational skills and ability to plan work, and respond appropriately to pressures, deadlines, and frequent changes in priorities and schedules.
- Proficient with computer software packages, specifically Excel.
- Strong attention to detail and accuracy.
- Strong verbal and written communication and interpersonal skills.
- Ability to work effectively, independently, and as a member of a team.
- Willingness and ability to exercise judgment and initiative and to interact with a diverse population.
- General knowledge of financial practices.
- Flexibility and openness to change in a fast-paced environment.
- Ability to maintain and foster confidentiality.
Preferred Qualifications
- Bachelor’s degree.
- Experience with Oracle Financials a plus.
Department Contact for Recruitment Inquiries
Sarah Swanson
Department Contact Phone Number
Department Contact for Cover Letter and Title
Sarah Swanson
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Key Accountabilities
Description
Financial Operations
iExpense (business expense) Review
- Ensure all expense reports meet College and department business policies and procedures and submitting to authorized business office approver.
- Maintain a broad understanding of department accounts and chart strings, knowledge of sport specific exceptions, changing department or college policies, and NCAA and Ivy League compliance regulations.
- Accurately audit receipts, business purpose, and position requirements of report submitter to ensure compliance.
- Send weekly reminders to corporate credit card holders who have outstanding charges over 30 days old.
Invoice and payment processing in On-Base
- Review payment requests for invoices, travel/ business expenses, and other payments.
- Maintain a broad understanding of Dartmouth’s Purchase Order (PO) Policy.
- Review purchase requests submitted to order equipment or request services.
Percentage Of Time
45%
Description
Sport Operations
- Provides operational and administrative support for five varsity sports: Equestrian, Field Hockey, Rugby, Volleyball and Track & Field.
- Orchestrates logistics for complex domestic and international travel in accordance with the coach’s and team’s needs and preferences, in addition to budget constraints, including transportation, lodging, meals, snacks, meeting space, audio-visual needs, practice times, and travel itineraries.
- Prepares iExpense reimbursement forms and invoices, vendor forms, and contracts for submission.
- Assist coaches with facility scheduling needs, recruiting visits of prospective student-athletics and various operational needs as they arise.
- Completes all job responsibilities in compliance with the policies, rules, and regulations of Dartmouth College, the NCAA, and the Ivy League.
Percentage Of Time
45%
Description
Office Support
- General Business Office support that includes answering questions about college finance policies.
- Provide ongoing education to all department staff on the use of iExpense for expense reporting.
- Help educate department staff on travel expense policies via email, phone, and in-person communication.
- Communicate with Finance Center staff regarding requirements and resolution of problem reports.
- Provide one-on-one training to new corporate credit card holders.
- Frequent communication with business office colleagues regarding expense report items, approval to use specific chart strings, etc.
- Help athletics employees with payment requests and invoice processing.
Percentage Of Time
10%
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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
-
Performs other duties as assigned.
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