Grants Management Coordinator - City of Bessemer Job at The Personnel Board of Jefferson County
The Personnel Board of Jefferson County Jefferson County, AL
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Grade 23
CLOSE DATE
SUMMARY
Grants Management Coordinators are responsible for preparing grant applications and coordinating the administration of specially funded projects (e.g., city revitalization, homelessness initiatives). Employees in this job class prepare finance and budgeting information to grant funding agencies, coordinate contracts with various grant-approved agencies (e.g., non-profits, private/public businesses), review and evaluate incoming grant proposals, and ensure that the operations of grant-approved agency are in compliance with mandated grant regulations and parameters. Grants Management Coordinators typically work in an office setting and have no direct supervisory responsibilities.
TYPICAL JOB DUTIES:
- Prepares and reports financial and budgeting information, and prepares documents and budgets according to guidelines set up by various local, state and national government entities.
- Coordinates contracts with non-profit organizations, grant-approved agencies, and private/public businesses for the purpose of receiving, administering and dispersing funds through grants.
- Reviews and evaluates incoming grant proposals submitted by sub-recipients for funding consideration to ensure application completion.
- Reviews and recommends for approval the activities and/or expenditures as requested by sub-recipients to ensure agreement compliance.
- Prepares for, coordinates and/or participates in meetings related to gathering and disseminating grant information to agencies, non-profit organizations, and private/public companies.
- Interacts with third-party contractors (e.g., Legal Firms, Certified Public Accountants, Temporary Agencies) to ensure applicable grant requirements are met and to acquire services.
- Prepares reports for supervisors and local, state and national government agencies regarding the status of funding and grant activities.
- Ensures that agencies are in compliance with all mandated grant rules, regulations, and contracts, and monitors the use of grant funds.
MINIMUM QUALIFICATIONS:
- Driver’s license.
- Experience working with and interpreting the legal requirements regarding contracts and contract preparation/execution.
- Experience in project/program management to include planning, implementing, auditing, and financial reporting.
PREFERRED QUALIFICATIONS:
Preferred Qualifications are examples of experience and education considered to be highly desirable by hiring agencies.
- Bachelor’s degree (preferably in Public Administration or similar field) with two years of relevant experience.
- Five years of relevant experience.
COMPETENCIES:
- Adaptability & Flexibility.
- Computer & Technology Operations.
- Heavy Equipment & Vehicle Use.
- Leadership & Management.
- Learning & Memory.
- Mathematical & Statistical Skills.
- Oral Communication & Comprehension.
- Planning & Organizing.
- Problem Solving & Decision Making.
- Professionalism & Integrity.
- Researching & Referencing.
- Reviewing, Inspecting & Auditing.
- Self-Management & Initiative.
- Teamwork & Interpersonal.
- Technical & Job-Specific Knowledge.
- Technical Skills.
- Training & Facilitation.
- Written Communication & Comprehension.
CRITICAL KNOWLEDGES:
- Knowledge of budgetary principles and procedures, and encumbrances/expenditures such as revenues, expenditures, and appropriations involved in establishing and maintaining budgets.
- Knowledge of current issues and on-going changes within the industry that one works.
- Knowledge of laws and regulations related to fiscal affairs.
- Knowledge of techniques involved in gathering, compiling, reporting information about programs, projects, policies and outcomes.
- Knowledge of federal grant reporting rules and requirements (e.g., reporting reimbursements, matching funds, applicable demographics).
- Knowledge of federal and state guidelines regarding grant applications, implementation, and reporting.
WORK ENVIRONMENT:
Work is conducted mostly indoors in an office setting, with periodic field visits to external indoor locations. Work involves use of standard office equipment, such as computer, phone, copier, etc.
PHYSICAL DEMANDS:
Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.
DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
SPECIAL ACCOMMODATIONS
Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website:
http://www.pbjcal.org/
AN EQUAL OPPORTUNITY EMPLOYER
The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
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