Job Description

Job Title: Human Resources Administrative Assistant

Reports to: Human Resources Generalist

• Summary: Responsible for the helping manage overall administration and support of the human resource function, policies, and procedures. Supports department functions such as employee records management, benefits, workers compensation.

Job Responsibilities

• Organizes and maintains HR paperwork and employee records, including administrative functions such as data entry, spreadsheet management, reports, and filing
• Manages new hire/on-boarding and off-boarding communication and processes (background checks, references, onboarding paperwork, etc.)
• Completes employment verifications
• Manages workers compensation, light duty program and safety compliance
• Supports the maintenance and organization of HR department
• Maintains federal/state compliance, I-9 forms, and EEO reporting

Required Qualifications (Essential Experience /Knowledge, Skills & Abilities)

• 0-1 years of varied professional Human Resources or Administrative experience
• Skills to communicate professionally and effectively with all levels of management and employees (both verbally and in writing); and strong level of responsiveness
• Customer focused with high level of patience, professionalism and discretion
• Ability to think/work independently with sound judgement and keen problem solving skills
• Strong attention to detail
• Ability to maintain confidentiality in all aspects of job responsibilities
• Excellent time management, flexibility and organizational skills
• Ability to be depended upon to complete work in an accurate and thorough manner, and is conscientious about assignments
• Excellent computer skills with Proficiency in Microsoft Office, including Excel and Word
• Exposure to ID/DD population with compassion for and understanding of those The Arc of Loudoun serves

Education Requirements

• High School Diploma or Equivalent preferred
• Background in Customer Service, SPED Administration, or other related field is preferred

Professional Development and Training

• Attend all mandatory department staff meetings
• Attend required training and professional development opportunities

Physical Requirements

• Must be able to remain in a stationary position frequently
• The person in this position needs to often move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as copy machine, computer, and printer
• The person in this position frequently communicates with staff, vendors, and other professional personnel.
• Travels across property in outdoor weather conditions

Benefits (20 - 29 hours/week eligible)

• Flexible spending accounts with employer contribution to healthcare FSA
• Employee sponsored 401k plan with match
• Paid personal days, along with paid program holidays and closures
• Access to Employee Assistance Program
• Employee Discount Program

Job Type: Part-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Professional development assistance
• Retirement plan

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Ability to commute/relocate:

• Leesburg, VA 20176: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Human resources: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Work Location: One location

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