Human Resources/Office Manager (Part Time 25 hours/week)

A small award-winning Architecture firm located close to Davis Square in Somerville, seeking a take-charge Human Resources/Office Manager to join the team. The Human Resources/Office Manager will oversee all administrative and assist with all human resources-related functions as well as other aspects of the firm’s operations.

The successful applicant must enjoy working in a fast paced environment. He/she will work under little supervision to maintain existing office procedures and systems, while designing and implementing new procedures required to make the office operations exemplary and supportive of the best office standards possible.

We are seeking a person who is interested in growing with the firm, which is a very dynamic, exciting, and employee friendly environment. We value long term service because we develop long term relationships with our clients.

Responsibilities include:

• Provide a broad range of support to the founding Principal: schedule meetings, coordinate travel arrangements, prepare documents and maintain files for new clients, maintain renewal of professional licenses, assist with letters and communications to clients, vendors and project partners as needed.
• Manage human resource functions such as: recruiting, onboarding new employees, maintaining contact with benefit providers and related enrollment cycles, tracking performance reviews, coordinating time off schedules for team, and maintaining personnel files.
• Serve as contact for various vendors (phone, copiers, and insurance agents); maintain contract documents. Troubleshoot basic equipment problems.
• Act as liaison to information technology specialists, orient new staff to technical systems, and troubleshoot basic computer issues.
• Maintain databases in Excel and Outlook; ensure organization of all paper files.
• Manage various office projects: mailings, staff Lunch and Learn program, office celebrations, etc. Work on special projects as assigned.
• Maintain professional office appearance; assist with the maintenance of the Interior Design library; manage office supply inventory.
• Anticipate need for new administrative procedures; recommend and implement as needed.
• Participate in meetings with the Principal and Sr. Staff to discuss new operational and business development initiatives and to strategize about business and operational functions.

Qualifications:

• Bachelor’s degree preferred. Must be a strong writer and have the capacity to think strategically.
• 3-5 years’ previous HR/Office Manager experience required; industry specific (architecture, construction, engineering) experience preferred.
• Must have a strong ability to navigate through technology and enjoy learning new systems. Must have the desire to stay on top of regular hardware/software updates. Must have full command of the Microsoft Suite.
• Proven track record of initiating improvements in a rapidly changing environment.
• Polished verbal and written communication skills.
• Exceptional administrative, organizational and customer service skills.
• Proven ability to prioritize, multi-task and direct one’s own work.

Job Types: Full-time, Part-time

Pay: $30.00 - $33.00 per hour

Schedule:

• 4 hour shift
• 8 hour shift
• Choose your own hours
• Monday to Friday

Experience:

• Administrative experience: 3 years (Preferred)

Work Location: In person

Please Note :
ajayjain.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, ajayjain.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.