If interested please apply on our website: https://www.spsd.net

GENERAL SUMMARY:
Saginaw Public Schools Title IA/IIA Information Management Specialist is responsible for providing support to the State/Federal Programs and Professional Development Department; conveying information regarding state/federal program functions, creating and submitting purchase orders, data collection and communications; setting up and organizing professional development, creating and maintaining web pages and e-forms, and assisting in preparing for activities in support of the program services provided to students, parents, and staff.

DISTRICT-WIDE PERFORMANCE STANDARDS:

The School District of the City of Saginaw, in partnership with parents, students, businesses and the community, are committed to and responsible for ensuring the highest level of academic achievement and career planning for all students, the highest performing organizational structure at all levels, and a safe and effective learning environment for all students.

DUTIES AND RESPONSIBILITIES:

Respectfully provide customer service, while working with individuals or groups, and use tact and diplomacy in diverse environments

Analyze information related to computer technology and consult with internal department staff in the utilization of software and hardware to meet the needs of the department

Design and maintain easy to access and visually effective web-pages that integrate written and graphical content and assure accessibility and functionality

Create graphical representations

Input and retrieve data from the Michigan Electronic Grants System Plus (MEGS+)

Compile budgets and spreadsheets

Compose correspondence, flyers, brochures, electronic forms and applications

Maintain relational data base system and listserv

Review and respond to principals, teachers, and staff regarding expenditure requests

Assist Director of State and Federal Programs and the Title I Compliance Specialist in managing and maintaining information needed for meetings, professional development, fiscal audits, compliance visits, private schools and parent meetings

Maintain Director’s appointment calendar

Coordinate travel, accommodations and/or arrangements for conferences, workshops and meetings for district professional development

Open and date stamp all department mail on a daily basis, prepare mass mailings, prepare grant proposal application packages, and follow-up as needed

Extensive record keeping of professional development attendance and professional development payroll.

Complete Professional Development Department credit card reconciliation

Extensive recording of federal/state (pass through) grants programs

Maintain appropriate inventory of supplies and materials needed for the State/Federal Programs and Professional Development Department

Support coordination of special projects required to maintain the State/Federal Programs and Professional Development Department operations as assigned

Assist with the purchasing of inventory, equipment, and supplies (e.g., check requests, purchase orders, etc.)

Perform departmental functions such as answering the telephone, filing, copying, faxing, scanning, updating and maintaining files for grant compliance

Monitor the documentation and compliance of building level parental involvement initiatives

Prepare and assemble materials for professional development meetings and training.

Update and manage State and Federal Programs and Professional Development information via the district website and handbook (PD registration software, District Improvement data, etc.)

Assist the Director of State and Federal Programs in providing guidance on effective strategies for promoting collaboration within the district-wide and building-level parental involvement strategies

Prepare and submit reports to the Director of State and Federal Programs/Grants

Perform other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of grammar, spelling and business correspondence

Knowledge in the use of general business office equipment

Skilled in preparing business correspondence efficiently and accurately

General computer skills

Above average communication skills, both orally and written

Ability to use Skyward, Excel, Access, Word, PowerPoint, Publisher, Adobe, Google Sheets, Google Docs and Google Forms

Ability to work as part of a team to accomplish departmental goals

Ability to exercise strong judgment in analyzing, appraising, evaluating and solving state and federal program implementation challenges in a difficult procedural, organizational or technical nature

Ability to design web-pages and electronic forms

Ability to analyze data

Ability to prioritize tasks, multi-task, work independently and meet deadlines

Ability to work on several projects simultaneously

Ability to adapt to changing situations

Ability to work under pressure with accuracy

Ability to pay close attention to detail

Ability to use numerous organizational methods to ensure information is locatable when needed

Ability to keep information related to grants confidential

Ability to work courteously and professionally with all employee groups

Ability to work in a multi-cultural, urban setting and develop a rapport with students, staff, parents and the school community

EDUCATION AND/OR EXPERIENCE:

Minimum of a Bachelor’s Degree (preferred)

Experience in Information Management, Business, Accounting or Education required

Microsoft Office, Google Drive, required

Skyward, Wisdomwhere (preferred)

Ability to work with people from diverse backgrounds

Previous experience working with relational databases required

Saginaw Public Schools is an Equal Opportunity Employer. It is our policy not to discriminate on the basis of race, color, national origin, gender/sex, age, disability, height, weight, marital status, or lack of English language speaking skills, in its programs.

If interested please apply on our website: https://www.spsd.net

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Saginaw, MI 48607: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 4 years (Preferred)
• Microsoft Word: 5 years (Preferred)

Work Location: In person

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