• Assist the Administrative Team with conference room scheduling, setup of video, teleconferences, audio/visual/IT equipment, coordinating with applicable catering services and prioritization of meeting organization
• Monitor, tracking, updating, and providing inventory control of office supplies that support the mission of adhering to and ensuring the procurement of the supplies and equipment are in accordance with departmental processes
• Processing of monthly memberships to applicable organizations
• Maintain executive kitchen supplies and restocking
• Maintain Administrative Team contact lists, distro list, tracking of birthdays/anniversaries, scheduling of monthly team meetings and agendas
• Manage incoming and outgoing mail, including preparation of items to ship with coordination from the mail department
• Accurately process expense reports, including mileage and per diem with timely submission, and check requests
• Assist with travel bookings (air, hotel, and ground transportation) as requested by the Executive Director of Administration
• Maintain, monitor, and remind Administrative Team of compliance course due dates
• Communicate and coordinate with Facilities department on cleaning of executive area; maintain executive storage area for organization
• Successfully manage independent projects to fruition on an as-needed basis, meeting deadlines, along with other duties assigned
• Work with the Executive Director of Administration and V2X Administrative Team on community awareness/initiatives as requested/required

• A high school diploma or GED and a minimum of one (1) year of total business process experience in an office environment

• Available to work overtime as needed
• Able to use organizational skills to collaborate with internal and external customers and colleagues in a fast-paced environment.
• Work quickly and efficiently; remain flexible to shifting priorities
• Elevate efficiency and effectiveness of existing administrative processes
• Excellent writing, editing, and verbal communication skills
• Ability to type 60wpm
• Knowledgeable in Microsoft 365 applications, Teams, Zoom, Adobe technology, and SAP Concur and UKG; able to successfully operate a laptop, copier, and standard office equipment.
• Planning and organizing skills, with the ability to anticipate change and adjust responses accordingly
• Ability to navigate and communicate across broader organization, including C-Suite but not limited to, and external customers, forward thinker with initiative-taking mindset
• Global vision. Culturally sensitive. Ability to work with diverse cultures and teams, teamwork
• Essential traits: tenacity, resourcefulness, intuition, decisiveness, listening, sensitivity, confidentiality, credibility, sense of urgency, independent, professionalism with a sense of humor
• Able to anticipate the needs of colleagues and use that information to organize communications, files, and other resources. Natural analytical person and flexible when managing new challenges
• Creative in managing priorities, overseeing more than one task at a time, and exercising distraction control with judgment and common sense
• Impressive style, manner, communication, and collaboration skills to represent the V2X office
• Vested in the interest of the integrity of the role

• Medical, Dental, Vision, 401(k), Life, AD&D, Short Term Disability, Long Term Disability, and other ancillary plans

• Paid Time Off (PTO), Holidays, Bereavement, and Jury Duty

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.