Laboratory Business Operations Director Job at Dept of State Health Services
Dept of State Health Services Austin, TX 78756
$6,363 - $8,800 a month
Director II
Performs highly advanced (senior-level) management work administering the fiscal, communication, and business operational activities of the Laboratory Services Section. Oversees the management of section budget and expenditures. Oversees and prepares objective reports, formulates strategic solutions to problems, and advises the section director accordingly. Oversees and manages special projects and assignments from the section director related to section program operations, including legislative related activities. Provides leadership, direction, guidance and assistance to the Section for all business needs. Oversees the continuous evaluation of the Section’s business operations and processes, to identify opportunities for improved efficiencies and cost reductions, and makes recommendations to the section director for improvements. Plans and assigns the work of and supervises the members of the Laboratory Business Operations Unit. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.
Performs highly advanced (senior-level) management work administering the fiscal, communication, and business operational activities of the Laboratory Services Section. Oversees the management of section budget and expenditures. Oversees and prepares objective reports, formulates strategic solutions to problems, and advises the section director accordingly. Oversees and manages special projects and assignments from the section director related to section program operations, including legislative related activities. Provides leadership, direction, guidance and assistance to the Section for all business needs. Oversees the continuous evaluation of the Section’s business operations and processes, to identify opportunities for improved efficiencies and cost reductions, and makes recommendations to the section director for improvements. Plans and assigns the work of and supervises the members of the Laboratory Business Operations Unit. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.
Essential Job Functions:
(30%) Oversees and manages daily operations and functions related to fiscal, communication, and other business related activities of the Laboratory Services Section (LSS). Ensures all internal and external assignments and inquiries are completed in a timely manner. Oversees Unit activities related to policy makers and legislative processes including bill analysis, cost estimates, implementation plans, and rule-making. Oversees and manages Unit technical assistance and problem solving related to Unit functions and facilitates issue resolutions for the other laboratory units related to these functions.
(25%) Oversees and manages special projects and assignments from the section director related to LSS business operations including fiscal, outreach and communication and other business related functions. Facilitates the research and identification of improved laboratory business methods and makes recommendations to the section director for business improvements and policies/procedures.
(15%) Acts as the liaison to DSHS and HHSC business support units including, but not limited to, PCS, the Chief Financial Officer, the Program Operations Office, the communications group and human resources. Represents the section director with senior level groups at meetings and on committees, task forces, and inter/intra-agency workgroups as requested.
(15%) Provides technical guidance to the section director related to the LSS budgeting, expenditures, contracts, grants, Legislative Appropriations Requests, Exceptional Item development, and capital authority requests. Provides analysis, evaluation, and reports as needed. Oversees and prepares objective reports, formulates strategic solutions to problems, and advises the section director accordingly. Participates in strategic planning activities for the section. Establishes goals, priorities, and policies/procedures for the LSS business operations resource management and fiscal operations.
(10%) Serves as a member/advisor to the LSS leadership team. Plans, assigns, and supervises the work of members of the Laboratory Business Operations Unit. Directs, manages and develops staff through review of performance data, consultation, training, and performance appraisal. Responsible for hiring and selection, assigning work, completing performance evaluations, recommending personnel disciplinary actions and scheduling and approving leave. Ensures all human resource activities are completed in accordance with agency or enterprise policy.
(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Safe operation of either a state owned vehicle or personal vehicle is required to conduct state business and an acceptable driving record must be maintained in accordance with DSHS Policy OS-3901, Fleet Operations and Management & Procedures and standards developed by the Texas Department of Public Safety.
(30%) Oversees and manages daily operations and functions related to fiscal, communication, and other business related activities of the Laboratory Services Section (LSS). Ensures all internal and external assignments and inquiries are completed in a timely manner. Oversees Unit activities related to policy makers and legislative processes including bill analysis, cost estimates, implementation plans, and rule-making. Oversees and manages Unit technical assistance and problem solving related to Unit functions and facilitates issue resolutions for the other laboratory units related to these functions.
(25%) Oversees and manages special projects and assignments from the section director related to LSS business operations including fiscal, outreach and communication and other business related functions. Facilitates the research and identification of improved laboratory business methods and makes recommendations to the section director for business improvements and policies/procedures.
(15%) Acts as the liaison to DSHS and HHSC business support units including, but not limited to, PCS, the Chief Financial Officer, the Program Operations Office, the communications group and human resources. Represents the section director with senior level groups at meetings and on committees, task forces, and inter/intra-agency workgroups as requested.
(15%) Provides technical guidance to the section director related to the LSS budgeting, expenditures, contracts, grants, Legislative Appropriations Requests, Exceptional Item development, and capital authority requests. Provides analysis, evaluation, and reports as needed. Oversees and prepares objective reports, formulates strategic solutions to problems, and advises the section director accordingly. Participates in strategic planning activities for the section. Establishes goals, priorities, and policies/procedures for the LSS business operations resource management and fiscal operations.
(10%) Serves as a member/advisor to the LSS leadership team. Plans, assigns, and supervises the work of members of the Laboratory Business Operations Unit. Directs, manages and develops staff through review of performance data, consultation, training, and performance appraisal. Responsible for hiring and selection, assigning work, completing performance evaluations, recommending personnel disciplinary actions and scheduling and approving leave. Ensures all human resource activities are completed in accordance with agency or enterprise policy.
(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Safe operation of either a state owned vehicle or personal vehicle is required to conduct state business and an acceptable driving record must be maintained in accordance with DSHS Policy OS-3901, Fleet Operations and Management & Procedures and standards developed by the Texas Department of Public Safety.
Knowledge Skills Abilities:
Knowledge of:
State government budgeting and accounting methods
State government contracting and procurement
Principles and practices of public administration and management
Federal and state laws and regulations relevant to program areas
Principles of leadership and how to effectively interact with various leadership styles
Laboratory practices and operations
Skill in:
Evaluating issues and problems related to business operations and developing solutions and business process improvements
Using software (CAPPS, Excel, etc.) to produce high-level reports and dashboards
Providing high-level direction and technical assistance to managers related to resource management issues, practices and assignments
Leading teams and workgroups to identify needed areas of improvement
Ability to:
Manage operational activities with multiple and competing priorities
Develop goals and objectives and evaluate progress and achievements
Determine actions needed to improve operations and solve problems
Communicate effectively in writing and speech with a variety of audiences
Plan, assign, and supervise the work of others
Develop and evaluate policies and procedures related to business and program management activities
Knowledge of:
Skill in:
Ability to:
Registration or Licensure Requirements:
Earned a bachelor's degree from an accredited four-year college or university
Earned a bachelor's degree from an accredited four-year college or university
Initial Selection Criteria:
Graduation from an accredited four-year college or university. Minimum five years experience in management with at least two years managing at a state agency. Experience in budget management, contract management, purchasing, and legislative appropriations development. Preferred experience in process improvement and project management. Preferred experience with federal and state laws and regulations relevant to the business operations.
Graduation from an accredited four-year college or university. Minimum five years experience in management with at least two years managing at a state agency. Experience in budget management, contract management, purchasing, and legislative appropriations development. Preferred experience in process improvement and project management. Preferred experience with federal and state laws and regulations relevant to the business operations.
Additional Information:
**NOTE: Candidates invited to an interview are required to bring a writing sample of a report or project prepared in conjunction with a paid employment position listed in their application. Applicants will be required to complete an in-basket exercise. Full salary range may not be offered due to budget limitations.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form. There may be no military occupation(s) that relate to the initial selection criteria requirements for this position. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
**NOTE: Candidates invited to an interview are required to bring a writing sample of a report or project prepared in conjunction with a paid employment position listed in their application. Applicants will be required to complete an in-basket exercise. Full salary range may not be offered due to budget limitations.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form. There may be no military occupation(s) that relate to the initial selection criteria requirements for this position. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
MOS Code:
There are no direct military occupation(s) that relate to the responsibilities for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.
There are no direct military occupation(s) that relate to the responsibilities for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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