We are looking for a responsible Administrative Assistant or Paralegal for a law firm which handles primarily criminal defense and family law. This position will be dealing exclusively with family law. The position will open around August 1, 2023. Some of duties for the position include answering phones, returning phone calls, communicating with clients and court administrators, drafting pleadings, electronic filing and billing. Candidates should have excellent organization and communication skills. Familiarity with MS Word is a necessity. Experience as a Secretary or Executive administrative assistant is not necessary but strongly preferred. No previous experience working in the legal field is necessary but strongly preferred. Applicants must have a high school diploma or GED. Degrees from institutes of higher learning are a plus. Typical hours are from 8:00 until 5:00 with a break for lunch. The position is flexible with its hours, allowing the candidate to take time off when needed.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write emails and letters to clients
• Communicate regularly with the courts to schedule hearings
• Develop and maintain a filing system
• Update and maintain contact lists
• Provide general support to clients and prospective clients
• Act as the point of contact for all incoming calls
• Drafting of documents

Skills

• Prior experience as an administrative assistant preferred, but not required.
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office or MS Word
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree or higher

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

COVID-19 considerations:
Masks are not required but recommended for all clients coming into our office. If COVID levels are high, entry into our office is restricted and temperature is taken of anyone entering.

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Legal case management: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

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