General Litigation Secretary Responsibilities:

• Perform secretarial work of a complex nature for assigned attorneys
• Prepare routine correspondence, memoranda, and legal documents
• Answer telephone, take messages, and provide and receive information concerning matters related to the legal work handled by the assigned attorneys
• Handle conflicts
• Maintain attorney calendar
• Interact with vendors and vendor invoice processing (calls, processing invoices, etc) for all case related expenses (filing fees, local counsel invoices, etc)
• Process Attorney expense reimbursements
• Prepare and send faxes, mail, FedEx packages, and other documents
• Word processing (edits and formatting)
• Maintain control of files for matters that are in progress and follow up to ensure that court ordered actions are competed
• Make arrangements for meetings, conferences, and travel
• Enter time into the time and billing system
• Periodically request pre-bills and statements for billing purposes and prepare statements for signatures
• Provide assistance to legal and non-legal personnel, as requested
• When applicable, serve as a Notary Public
• Other general clerical tasks and duties assigned

Additional Responsibilities:

• CLE Tracking and management
• Collating or Bates stamping documents
• Client’s database administration including data entry and document loading, etc (uploading hard copy docs, status reports, etc)
• Bar and court admissions applications and renewals
• All tasks related to conflicts checking, unless it is a client managed by FS admin staff
• Maintain a listing of passwords and info needed for e-filing, research sites, etc.
• Preparing transmittal letters – draft cover letters for enclosures
• E-Filing/Filing simple motions
• Pulling dockets
• Set up shells for pleadings and discovery (caption, opening paragraph, signature block, certificate of service)
• Draft deposition notices, notices of appearance, notices of hearing
• Calendaring/docketing including forwarding calendar dates to FSCalendar with carbon copy to assigned attorneys and paralegal, unless dates need to be calculated.
• Other clerical financial services practice duties may be required

Position Requirements and Desired Skills:

• High School Diploma; Bachelor’s degree, preferred
• Prior experience as a Legal Secretary, required
• Prior experience in Financial Services Litigation, preferred
• Advanced computer skills, including knowledge of MS Word, Outlook, Excel, as well as specific law firm programs
• Ability to learn and adapt to new software programs
• Excellent oral and written communication skills
• Accuracy, attention to detail, and good organizational skills
• Ability to work under pressure in a fast-paced environment
• Strong time-management skills and ability to multi-task
• Strong client service focus and ability to work effectively in a team environment
• Self-motivation and ability to work with minimal supervision
• Various physical activity may be required

Bradley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity or expression), marital status, age, physical or mental disability, veteran status, genetic information, or any legally protected status.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Houston, TX 77002: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Legal Assistant: 5 years (Required)
• Litigation: 3 years (Preferred)

Work Location: In person

Please Note :
ajayjain.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, ajayjain.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.