Sacred Heart Schools, Atherton (SHS) is seeking excellent candidates for a Mission, Culture, & Strategy Programs Assistant at the Preparatory.

Organization Overview

Founded in 1898, SHS is a Roman Catholic, coeducational, independent school and is comprised of four divisions: SHS Preschool and Kindergarten, SHS Lower and Middle Schools for grades one through eight, and Sacred Heart Preparatory for grades nine through twelve.

Located on a beautiful 64‐acre campus in the San Francisco Bay Area, SHS is one of 23 schools in the U.S. Network of Sacred Heart Schools and is affiliated with a network of over 200 Sacred Heart schools worldwide. The school's mission is to educate the whole child to be a leader who loves God and serves others. For more information about the schools, please visit our website: https://www.shschools.org/about/overview

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  We offer competitive compensation based on years of experience and skill level. This position offers health and welfare benefits subject to plan parameters, including medical, dental, vision, Life & LTD, 403(b) retirement plan, and more.

Position Purpose: Primarily responsible for the day-to-day office support for the OMCS team and coordination of OMCS programs.

Essential Duties:

• Provide administrative and logistical support for the Director, Sophie’s Scholars Program (SSP), Sophie’s Scholars Program, and Barat College Access Fund (BCAF).
• Maintain BCAF Database and process all college and university grants.
• Maintain a list of Scholarships for students served by OMCS. Routinely share the list with students in SSP.
• Coordinate logistics for SDLC, OMCS College Trip, Tres Bien Dinner, College Summer Conference, SSP Summer Workshop, Saturday Classes, Program Supplies, Recruiting, and Application details.
• Maintain SHS calendar, room reservations, set-ups, and meeting details.
• Procure healthy snacks and other supplies for SSP.
• Provide supervision support during Saturday classes (twice monthly)
• Provide supervision support during SSP summer program.
• Provide logistical support for OMCS team
• Maintain OMCS calendar and scheduling system.
• Logistics for all department meetings and programs (room reservations, set-up, catering).
• Provide administrative support for OMCS Chief, Director of DEIA, Director of Parent Spirituality Programs, and Director of Prayer and Worship.
• Attend and take notes at meetings as assigned by OMCS Chief.
• Publish monthly department newsletter in coordination with the Communications Director.

Required Qualifications:

• Bachelor’s degree
• Administrative experience
• A clear commitment to the educational philosophy of the school as articulated in the Goals and Criteria of Sacred Heart Schools.
• Commitment to diversity, equity, inclusion, and access.
• Strong verbal and written communication skills, as well as strong interpersonal skills
• Excellent attendance and punctuality
• Ability to work M-F and two Saturdays per month
• Bilingual Spanish or Mandarin preferred

Physical Requirements and Work Environment:

• Works in a fast-paced environment dealing with a wide variety of challenges, deadlines, and complexities serving a varied constituency.
• Must comply with all state vaccination requirements and show proof of vaccination including but not limited to COVID-19 or proof of eligibility for exemption.
• Ability to travel safely and comfortably across a 64-acre campus.
• Regularly uses close and distance vision working at a desk and computer screen/keyboard for extended periods of time.
• Works in a traditional climate-controlled office environment.
• Regularly sit, talk and hear, turn, bend, reach; must be able to lift 12 lbs. regularly and occasionally lift up to 30 lbs.