Due to the nature of this role (answering phones, scanning mail, etc) this role is 100% in-office. Please ensure you apply only if you can meet the in-office requirements of this role.

The Office Assistant, referred to internally as the Services Assistant is a critical operations role, ensuring the day-to-day success of The Firm.

Duties and Responsibilities:

• Faxing, filing, scanning, copying, sorting mail, handling office supplies, etc.
• Answer incoming calls and direct to the appropriate team/staff member
• Drop off regular and certified mail at the U.S. Post office in the evening.
• Process mail (sort & stamp using mail meter machine)
• Lookup, log and deliver incoming mail including UPS, FEDEX and USPS
• Service and assist all office staff with various projects (copying, faxing, sorting, misc. mailings, stuffing envelopes, etc.).
• Keep the Services/Mail Room, conference rooms, kitchens, hallways, copier areas, etc. well-stocked, clean, neat & tidy.
• Maintain all office equipment (copiers, printers, fax machines, mail machine) in good operating condition. Call technicians when equipment needs servicing.
• Keep inventory of all office supplies and know when to order more
• Handle employee requests for office supplies.
• Use computer to look up files
• Fill in for file room when needed
• Other miscellaneous office tasks

Skills and Experience:

• High school diploma or equivalent
• Strong interpersonal skills
• Ability to multitask in a busy environment
• Computer and typing skills
• Some heavy lifting
• Must have a personal vehicle to use every day
• Able to work 8:30-5:30 every day (includes one hour lunch)

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Newton, MA 02458: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• REQUIRED Are you able to drive to the post office once daily to drop off outgoing mail?
• REQUIRED What are your salary expectations?

License/Certification:

• Drivers License (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person

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