At Catholic Health, our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence based practice to improve outcomes – to every patient, every time.

We are committed to caring for Long Island. Be a part of our team of healthcare heroes and discover why Catholic Health was named Long Island's Top Workplace.

The Pastoral Care Coordinator performs assigned administrative duties for Coordinator for Pastoral Care and Mission Integration in accordance with established procedures directed to assure that a viable, administrative program is maintained at all times. The position requires candidates to have the ability to organize and prioritize tasks. The coordinator must present with a cooperative and professional demeanor. She/he is expected to carry out the duties true to the manner consistent with the Catholic Health Services mission, vision and values, in all aspects of the facility’s operation (i.e., planning, policy development, leadership/staff development, and finance/budget).

Duties and Responsibilities:

• Work together with department leadership to identify and define new projects as well as support existing initiatives
• Communicate progress and/or status regularly
• Serve as point of contact to outside project participants.
• Coordinate activities, resources, equipment, and information.
• Assist in preparation of proposals, timeframes, schedules, and budgets as indicated.
• Monitor and track project’s progress and immediately address any issues that may arise.
• Create and maintain comprehensive project documentation, plans and reports.

• Provide all administrative duties as required for project.
• Maintain as confidential, all activities of the corporate office.

• Be able to coordinate several projects at one time, completing them efficiently and accurately.
• Coordinate and assist in coordinating a variety of administrative and clerical tasks.
• Provide support to our office staff, assisting in daily office needs and managing Mission Integration’s general administrative activities.
• Responsible for supporting the Vice President and directors.
• Other duties include organizing meetings, greeting office visitors and composing documents on behalf of Mission Integration Administrators.
• Facilitates communications within an office and fielding interactions with the public. Duties include answering and redirecting phone calls, scheduling meetings and providing personalized support for other employees in the office.
• Perform tasks such as keeping files, booking meetings, setting appointments and managing day-to-day operations of the department. Resolve a customer’s issue.
• Implement and/or develop office procedures and record systems. Manage database entry and files. Order and maintain supplies.
• Organize and distribute messages. Make and confirm travel arrangements. Assist with presentations and reports
• Perform related duties as assigned and unrelated duties as requested.
• Contributes to and consistently applies Catholic Health policies, procedures, and benefits to all customers and/or employees without discrimination.
• Employee conducts himself/herself in conformity with the HIPAA Compliance Program and applicable institutional policies and procedures for patient privacy. In addition, employee conducts himself/herself in conformity with the Catholic Health Security policies and procedures.
• Every effort has been made to make your job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position.

Position Requirements and Qualifications:

Education:

• High school diploma or equivalent required; Associate's preferred; Bachelor's highly preferred.
• Office Management Certification preferred.

Skills:

• Familiarity with MS Word, Excel, Outlook and other systems.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Experience:

• At least two years related experience required.

At Catholic Health your well-being comes first, with comprehensive compensation and benefits; our offerings go beyond the basics. In addition to multiple medical plans, life insurance, generous paid time off and flexible spending accounts, we also offer substantial tuition reimbursement, an employer funded pension plan and several savings plan options for your future.