Office Manager/Deputy Facility Security Officer Job at Modern Technology Solutions, Inc.
Own Your Future. Modern Technology Solutions, Inc. (MTSI) is seeking a Office Manager/Deputy Facility Security Officer in Dayton, OH.
Prospective candidate will provide all duties of Niceville Office Manager, and will also act as deputy Facility Security Officer, and assistant Program Control Specialist for COM 3.1.
Why is MTSI known as a Great Place to Work?
- Interesting Work: Our co-workers support some of the most important and critical programs to our national defense and security.
- Values: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry.
- 100% Employee Ownership: we have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year.
- Great Benefits - Most Full-Time Staff Are Eligible for:
- Starting PTO accrual of 20 days PTO/year + 10 holidays/year
- Flexible schedules
- 6% 401k match with immediate vesting
- Semi-annual bonus eligibility (July and December)
- Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account
- Up to $10,000 in annual tuition reimbursement
- Other company funded benefits, like life and disability insurance
- Optional zero deductible Blue Cross/Blue Shield health insurance plan
- Track Record of Success: We have grown every year since our founding in 1993
Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance.
MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.
For more information about MTSI, please visit www.mtsi-va.com.
Responsibilities:
Manage and lead Niceville office activities to achieve maximum impact and efficiency (estimated at 40%, 800hrs). Duties include:
Provide support to assigned and visiting senior executive leadership- Manage office work and meeting space to meet coworker needs
- Manage the local Morale, Welfare and Recreation (MWR) budget
- Assist in organizing and executing local MWR events and community outreach activities
- Coordinate all office events including business meetings, lunches, etc.
- Assist with in-processing and onboarding of all new employees hired in the Florida region
- Manage office supplies to include proactively maintaining accurate levels of all supplies
- Help prepare reports, customer deliverables, and other departmental projects as needed, including technical writing
- Other duties as assigned by CWSD BU lead
Assist Program Managers in project control duties (estimated at 15%, 300hrs). Duties include:
- Track Government funding provided by multiple customers; tracking will be at the Contract, Task Order and Project level; manage man-hours, material, ODCs, and travel expenses to ensure funding is managed accurately and appropriately.
- Process and record travel requests for employees on various contracts.
- Ensure that all travel is planned, coordinated, approved, executed, and reported within the guidance and regulations set forth by contract and the FAR. Applies to both MTSI and subcontractor personnel.
- Use contract/contract modification data to create project budgets from awards.
- Coordinate, prepare, and submit contract deliverables in a timely manner. Some of these include Monthly Status Reports, Technical Reports, Meeting Minutes, Project Management Plan, Quality Management Plan, Transition-In Plan, and Transition-Out Plan.
- Create management/financial reports in accordance with customer and MTSI-defined format.
- Track revenue, monitor direct and indirect expenses, calculate profit, establish burn-rates, and to provide ideas/solutions to PM’s and Project Leads. Calculate EACs and advise Contracts when to submit Limitation of Funds letters.
- Ensure accuracy of invoices prior to submission.
- Verify employee time sheets and expense reports.
- Reconcile CostPoint and Task Order/Project data.
- Work daily with the Government Technical Leads, MTSI program managers, and MTSI subcontract PMs to ensure that all working tasks have appropriate funding allocations to reach program goals and deliverables.
- Prepare monthly cost reports and subcontract reports.
- Prepare monthly subcontract analysis, accruals and process subcontractor invoices for payment.
Assist Facility Security Officer in site security duties (estimated at 15%, 300hrs). Duties include:
- Assist FSO in running site according to NISPOM direction and MTSI best practices
- Track status of personnel clearances
- Ensure classified documents are maintained in a secure manner
- Ensure classified meetings are conducted in a secure manner
- Ensure facility is maintained and upgraded according to NISPOM standards
Qualifications:
- Bachelor’s degree Business, Marketing/Accounting or other related field; 5-years’ experience may be substituted
- Familiar with PowerPoint, Microsoft Word, Excel, and Outlook
- Experience with business related skills, such as accounting, payroll, hiring, budgeting, marketing, etc.
- Ability to lead task order-level proposal development with minimal oversight (oversight expected for larger and more complex proposals)
- Ability to write, speak and interact clearly and professionally
- Well organized. Strong multi-tasking and time-management skills.
- Can handle sensitive information with the highest degree of integrity and confidentiality.
- Willingness to travel to meet Business Unit demands—anticipated locations include Ft Walton Beach, FL; Tampa, FL; Omaha, NE; Alexandria, VA
- Must be analytical and demonstrate the ability to meet goals and deadlines accurately and on time in a fast paced environment.
- Excellent communication and customer service skills
- Ability to work independently and as a member of a team.
- Able to obtain a security clearance
Desired Qualifications:
- Master’s Degree
- 10+ years experience
- 5+ years of Program Control experience or related experience in a Defense Contracting environment.
- Experience working with multiple contract types: FFP, T&M, CPFF
- Experience with Deltek/CostPoint/Cognos.
- US Gov/DoD SECRET clearance
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