Operations Team Associate - East Care Team

Position Title: Operations Team Associate
Department: Holy Rosary Mission (Pastoral)
Location: Kyle
Supervisor: Operations Team Leader
Direct Subordinates: 2-3 Custodians
Status: Full-time
Classification: Exempt
Schedule: Flex-schedule -Evenings, weekends, and religious holiday hours may be required

VISION MISSION
A Lakȟóta Catholic Community Experience Jesus Empowering Us

prayerfully walking with Jesus through Making Disciples
grieving healing growing thriving Engaging our Community

About Us
Our Community: Holy Rosary Mission is the Lakȟóta Catholic community of the Pine Ridge
Reservation. We are the Catholic faithful living out our baptismal call within 3,000 square miles on
the homelands of the Oglala Lakȟota. We reach out with intentionality and compassion to those who
have never come to church, and those who have not been to church in a long time. We support and
empower families to grow in relationship with God, living as both Lakȟóta and Catholic, and sharing
our faith across generations.

Our pastoral staff: Inspired by the Lakȟota catechists, sisters, and Jesuits before us, our ministry
aims to accompany the faithful as they grow deeper in discipleship in community, and live out their
call as the Baptized. We work collaboratively as a team to provide pastoral, sacramental, and
ministerial care for the people of Holy Rosary Mission, and to implement the strategic goals
identified by this Lakȟóta Catholic community.

Candidates are encouraged to apply even if they do not possess all the skills or interests needed for a
particular team’s areas of responsibility. We are building a staff with diverse skills and interests that
will work together to provide the best possible pastoral and ministerial care to our Lakȟóta Catholic
community.

Position Summary
The Operations Team Associate is part of a collaborative team that oversees the day-to-day
operations, including management of the office, human resources, finances, communications, and
fundraising. This position also collaborates to analyze and improve our organizational processes to
make improvements that will better serve our Lakȟóta Catholic community. Reporting to the
Operations Team Leader, the Associate is a member of the Operations Team. The Operations Team
works in concert with the Discipleship Team and Pastoral and Social Ministry Team in order to
accomplish the vision and mission of our Lakȟóta Catholic community. This is an in person ministry
position that will be based out of an office in Kyle as part of an east care team. This position will

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require regular travel to other sites within their care team’s ministry area and occasional travel
throughout the Reservation.

I. RESPONSIBILITIES AND DUTIES:
A. Areas of Responsibility of the Operations Team

1. Office Management
2. Budget and Finance
3. Management and Oversight of Buildings and Grounds including cemeteries
4. Vehicle Fleet Management
5. Human Resources
6. Communications
7. Fundraising
8. Database and Data Management
9. Other duties as assigned by the Operations Team Leader

B. Teamwork Duties of the Operations Team
1. Collaborate with the Operations Team Leader and other Team Associates ,

functioning as a cohesive group to implement the Lakȟóta Catholic
community’s vision, mission, and goals.

2. Collaborate with the members of your assigned area care team to provide
the best possible pastoral and ministerial care to members of the Lakȟóta
Catholic community.

3. Join the Operations Team and Area Care Teammeetings in order to ensure a
cohesive team environment for implementing the mission.

4. Participate in regularly scheduled pastoral staff meetings and pastoral
planning sessions.

5. Regularly represent the pastoral staff as a visible participant in liturgies,
prayer services, events and programs.

C. Ministry of Administration Duties as a Member of the Operations Team
1. Manage the day-to-day operations of our office locations including

answering phones, directing calls and inquiries to the correct staff member,
assisting visitors, stocking office supplies, and managing office technology.

2. Oversee and manage buildings, grounds, and cemeteries in the assigned care
area.

3. Members of the Operations Team will be assigned specific responsibilities
from the following:

a) Execute financial operations tasks to ensure fiduciary responsibility,
internal controls, and accurate record keeping. Tasks assigned could
include budget monitoring, processing of accounts payable, counting
money and preparing deposits in accordance with department cash
handling policies.

b) Monitor and manage inventory of office, custodial, maintenance,
food, paper goods, and other supply needs and communicate in a
timely manner to the designated Operations Team buyer for
procurement.

c) Serve as a purchasing agent to research and procure products.

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d) Assist in the on-boarding of new employees.
e) Communicate, in collaboration with the other teams, the news,

events, and other pertinent information about our ministry with the
Lakȟóta Catholic community’s stakeholders, e.g. parishioners,
Reservation communities, friends across the United States, sister
parishes, donors, and Maȟpíya Lúta |Red Cloud staff, administration,
and board of directors.

f) Donor management and communication.
g) Collect and manage data to support all teams efforts to use data for

metrics and report data to appropriate stakeholders.
h) Record and maintain the Lakȟóta Catholic community’s civil,

canonical, sacramental, burial, and other records.
i) Maintain records and ensure compliance with the Diocese of Rapid

City Safe Environment Program and Policies, in collaboration with
Discipleship and Pastoral and Social Ministry Teams.

j) Manage databases of parishoners, friends, and donors.
k) Manage and maintain vehicle fleet.
l) Assist the Discipleship Team and/or Pastoral and Social Ministry

Team in needed clerical, organizational, visitor service, or other
tasks.

4. Other duties as assigned by the Operations Team Leader.

D. Administrative Duties as a Member of the Operations Team
1. Train Custodians for proficiency in duties and responsibilities. Assist

Custodians in identifying professional development opportunities.
2. Meet regularly throughout the year with Custodians to give ongoing

feedback and support, including at least one formal performance appraisal
session, for reflection on mutually agreed upon goals and objectives in work.

3. Annual Professional and Spiritual Enrichment:
a) Meet regularly throughout the year with Team Leader for ongoing

feedback and support, including at least one formal performance
appraisal session, for reflection on mutually agreed upon goals and
objectives in ministry.

b) Make an annual retreat of up to eight days as worked out with the
Discipleship Team Leader.

c) Participate in Diocese of Rapid City and Maȟpíya Lúta | Red Cloud
employee activities.

4. Uphold the norms, guidelines, and procedures of the Diocese of Rapid City
Pastoral Handbook and Maȟpíya Lúta |Red Cloud’s policies and procedures.

II. POSITION SPECIFICATIONS:
A. Required Education and Skills:

1. Understands the importance of maintaining confidentiality.
2. Excellent interpersonal and communication skills both verbal and written, to

deal with difficult and sensitive situations.
3. Enjoys learning and is open to trying new ways for better outcomes.

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202

4. Strong relationship building skills and ability to demonstrate to people that
they are important and valued.

5. Ability to positively represent our Lakȟóta Catholic community to those who
call, write or visit.

6. Proven ability to set priorities, organize, meet deadlines, and multitask.
7. High degree of attention to detail. Must be a team player and yet have the

ability to work independently to accomplish tasks.
8. Maintains physical, emotional, spiritual, and psychological well-being.
9. Knowledge and skill in bookkeeping, office technology, database

management, and overall management operations.
10. Ability and willingness to work flexible hours, including work evenings and

weekends.
11. A valid driver license.

B. Preferred Education and Skills:
1. Supervisory experience or proven ability to motivate and manage others,

while fostering a collaborative environment
2. Participates actively and regularly in the worship and sacramental life of the

Catholic Church.
3. Associate’s or Bachelor’s degree (or current progress towards).
4. Experience with Mac platforms, Microsoft office applications and Google

Workspace for Education applications.
5. Graphic design experience.

C. Physical requirements:
1. Ability to do multiple activities throughout a work day, Including, but not

limited to: driving, walking, standing and sitting at a desk to use the assigned
computer/office equipment to meet ministry, outreach and administrative
duty requirements. (80%)

2. Ability to use ladders, or other cleaning equipment, to train and assist
custodians. (5%)

3. Have the ability to perform some types of manual labor. (5%)
4. Ability to lift up to 30 lbs or more on occasion. (<5%)

To Apply
Send completed application to
Brenda Bad Heart Bull, Executive Director of Human Resources
Mahpiya Luta/Red Cloud
100 Mission Drive
Pine Ridge, SD
brendabadheartbull@redcloudschool.org

Operations Team Associate

2023