Paralegal/Legal Assistant

Diamond Properties is a commercial real estate business located in Mount Kisco, New York that focuses on the acquisition of commercial properties with potential for substantial improvement through hands-on property management, market repositioning, and capital upgrades.

Since Diamond Properties was founded in 1995, we have acquired 100 + portfolio properties, including office, medical, industrial, retail, entertainment, self-storage, residential, lodging, and land and currently own in excess of 13 million square feet in 9 states. We continue to pursue a capital improvement and leasing program that, when combined with quality-driven customer service, has enabled us to deliver consistently high tenant satisfaction and lease renewal rates.

Diamond Properties prides itself on its social culture. Our organization has an inward focus, and we are highly collaborative. The work atmosphere is often relaxed and casual. We are part of a team that encourages collaboration and flexibility.

Job Description

Our Corporate Paralegal, under the supervision and direction of the company GC, helps to manage and organize the materials and information relating to particular matters and transactions. These duties allow them the opportunity to work with and assist our legal and other department staff in preparing for due diligence investigations, document productions and deal closings. The projects typically involve clerical duties and basic file organization tasks.

ESSENTIAL FUNCTIONS

The Corporate Paralegal assists GC and staff with the preparation of documents necessary to comply with federal, state and local regulations in the conduct of business activities as well as but not limited to:

• Assist with all closing matters: attend to post closing materials such as distribution of documents and original signature pages, prepare and organize documents, prepare and organize materials for shipment, create index and labels, assemble documents into tabs and create binders, create certificates and legends, deliver and pick up documents to and from various clients, investors, and law firms.
• In preparation for a closing: fill out foreign qualification applications, apply for Employer Identification Numbers from the IRS, order corporate documents, e.g. charters, bylaws, good standings.
• Keep track of all relevant documents and signature pages for the GC and CEO.
• Draft simple documents such as certificates, powers of attorney, resignations and standard certificates and resolutions.
• General corporate housekeeping, e.g. maintenance of corporate minute books, annual meetings, preparation of minutes and corporate resolutions.
• Proofread, duplicate and scan documents to PDF, format and save to document management system.
• Conduct legal research on Westlaw, Live Edgar, and other databases.
• Perform clerical tasks as needed, e.g. make copies, create folder labels, prepare packages, write generic cover memos, etc.
• Assist GC in all aspects of managing, graphing, and following up on high volume of litigation matters
• Assist GC in various drafting of leases, pleadings, legal memoranda, settlement agreements etc.
• Communicate with business teams and opposing counsel

Required Skills & Experience:

• Minimum of 3 years’ experience
• Professional appearance and demeanor
• Exceptional legal writing skills
• Superior organizational and time-management skills
• Must be computer literate and tech savvy
• Must have a positive attitude and strong work ethic
• Highest ethical standards and professional integrity
• Strong interpersonal skills and ability to communicate effectively with investors, staff, and outside parties
• MUST HAVE COMMERCIAL REAL ESTATE EXPERIENCE

· Notary Public Preferred

Benefits: We offer a full benefits package, including medical, dental, vision, and life insurance. We also offer long-term disability, generous paid time off, work-life balance and 401K among many other benefits. We have a wonderful culture here that is part of our promise and need our potential candidate to align with this value system. We value your color, class, creed, gender, orientation and are an equal opportunity employer.

AAP/EEO Statement: Diamond Properties LLC is an Equal Opportunity Employer that do not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information. This policy applies to all terms, conditions and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline and termination.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Job Types: Full-time, Part-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift

Travel requirement:

• No travel

Education:

• Bachelor's (Preferred)

Experience:

• Commercial Real Estate Paralegal: 2 years (Preferred)

Work Location: In person

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