Payroll Specialist Job at Northern Virginia Community College
Northern Virginia Community College Fairfax County, VA
$60,000 - $70,000 a year
Posting Summary
Working Title
Payroll Specialist
Role Title
Finan Svcs Spec I
Role Code
19031-FP
FLSA
Exempt
Pay Band
04
Position Number
28000411
Agency
Northern VA Community College
Division
NV280-VP Finance
Work Location
Fairfax County - 059
Hiring Range
$60,000 - $70,000
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Monday to Friday between 8:30AM and 5:30PM. There may be some flexibility with start and end times, but employee is required to work 8 hours per day, 40 hours per week. There may be occasional evening and or weekends to meet strick payroll processing deadlines.
Sensitive Position
No
Job Description
General Description:
This position will be responsible for Payroll for multiple pay frequencies (bi-weekly, semi-monthly, modified semi-monthly) and accurately process high-volume payroll.
This position will be responsible for Payroll for multiple pay frequencies (bi-weekly, semi-monthly, modified semi-monthly) and accurately process high-volume payroll.
- Accurately process high-volume payroll with multiple pay frequencies using multiple human capital management (HCM) systems while meeting strict deadlines mandated by the VCCS.
- Work with Shared Services Center (SSC) payroll team for assigned pay frequencies.
- Follows standard payroll processes and guidelines and comply with various state laws and regulations.
- Collects, analyzes, updates and reconciles payroll and benefit data; reviews timesheet data processed through the HCM Interface for days/hours worked; calculates and records payroll adjustments as necessary.
- Uses a variety of software applications (HCM, Cardinal, SMARTER TRACK and others) to process the payroll and run the appropriate payroll reports.
- Provides requested data and work with State and Internal auditors, and local, state, or federal agencies as needed.
This is a mid-level to senior position.
Duties and Tasks:
- Accurately process high-volume payroll for approximately 3,000 employees using multiple payroll systems
- Review payroll data for accuracy before submitting ensuring all pay detail have successfully interfaced between payroll systems
- Coordinate and provide data related to the Federal and college work study programs
- Assist with reconciling payroll suspense account
- Follows standard payroll processes and guidelines; complies with various state laws and regulations
- Provides back-up for other Payroll Specialists as needed
- Performs a variety of complex accounting duties in the preparation, processing, and maintenance of payroll, salary, and benefit calculations while meeting strict deadlines mandated by the VCCS; collects, analyzes, updates and reconciles payroll and benefit data on a monthly basis;
- Reviews time sheet data processed through the HCM Interface for days/hours worked, and calculates and records salary adjustments as necessary
- Examines and verifies payroll, benefit, leave and position control data for accuracy, appropriateness and documentation; researches and analyzes discrepancies and processes appropriate corrections;
- Ensures the accuracy of payroll and benefit codes; researches and processes payroll and benefit adjustment entries; calculate and apply garnishment deduction orders; researches, calculates and prepares payments for various state/federal agencies; reviews, reconciles and balances payroll and benefit data for semi-monthly and bi-weekly payrolls
- Prepares supplemental payrolls as needed; calculates retroactive salary data as assigned; attends workshops and trainings as directed.
- Maintains accurate records and monitors position control, retirement, salary and benefit related data for employees; creates and maintains a database to organize, collect and retrieve data into required reporting formats; monitors record keeping procedures for accuracy;
- Reviews a variety of complex payroll related reports as mandated by the state, and federal regulations;
- Uses a variety of software applications (HCM, Cardinal, SMARTER TRACK and others) to process the payroll and run the appropriate payroll reports;
- Plans and monitors work production timelines to meet strict deadlines in reporting regulations; prepares department correspondence as needed.
- Assists Management in interpreting, and applying payroll and benefit laws, rules, regulations, policies and procedures; refers active and retired employees to other appropriate resources as necessary;
- Provides data for State and Internal auditors, and local, state, or federal agencies;
- Responds to salary verification requests;
- Researches payroll and benefit record keeping issues including sick leave, vacation balances, and performs appropriate action as needed; provides leave, benefit and retirement information.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Required KSAs:
- Understanding of general payroll practices and laws including benefits/deductions, garnishments, taxation, and reporting.
- Staying current with the latest Federal, State and Local tax regulation changes.
- High attention to detail; an aptitude for numerical calculations.
- Proven strong analytical and problem-solving skills.
- Must incorporate strong Time Management skills to meet Time Sensitive windows.
- Proficiency with Microsoft Excel and use of formulas.
- Strong verbal and written communication skills.
- Must possess a strong work ethic and be able to work with all different levels of employees and management and communicate to each using appropriate methods.
- Excellent customer services and interpersonal skills.
- Demonstrate understanding of internal controls within the department to remain Compliant with Government regulations.
- Follow applicable laws, codes, regulations, standards, methods and practices related to VCCS payroll systems, retirement systems, and employee benefits; basic accounting principles as related to payroll processing; customer service skills, standard office practices and procedures.
- Must be a team player and work well in a team environment.
- Strong keyboard/typing skills.
- Advanced skills in software applications related to payroll/accounting systems; principles and techniques of technical record keeping.
Minimum Qualifications
- Associate degree or higher in accounting or a combination of education, training, and experience
- Some occupational experience as Payroll Specialist.
- Some experience with a large, high-volume company, with multi-state payrolls and the Federal, State and Local taxes that govern them.
Preferred Qualifications
Preferred Qualifications:
- PeopleSoft/Oracle payroll system experience.
- Previous experience working in higher education.
- Certifications in payroll and or human resource.
- Some experience creating reports/queries out of a high-volume payroll system.
- American Payroll Association (APA) certification is a plus (but not required).
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
No, however, this is subject to change depending on business needs.
Posting Detail Information
Posting Number
CLS_2176P
Recruitment Type
General Public - G
Position End Date (if temporary)
Job Open Date
05/09/2023
Job Close Date
05/30/2023
Open Until Filled
No
Agency Website
www.nvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers. At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit
our website.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.
The security of our students, faculty, and staff is very important at NOVA . Please take a moment to review NOVA’s Annual Security Reports.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.
The security of our students, faculty, and staff is very important at NOVA . Please take a moment to review NOVA’s Annual Security Reports.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have an Associate's degree (or higher) in Accounting; OR a combination of education, training, and experience?
- Yes
- No
- * How many years of experience as a Payroll Specialist do you possess?
- None
- Up to 4 years
- 5-9 years
- 10-14 years
- 15 or more years
- * Do you have previous experience working for a large, high-volume company, with multi-state payrolls and the Federal, State and Local taxes that govern them?
- Yes
- No
- * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to
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