Position Overview

This is a specialized position responsible for performing tasks associated with Loudoun County Public School Board payroll policies and regulations. An employee in this class serves as a team leader for processing transportation payroll, extra pay batches, and substitute payroll. This also includes working with 3rd party vendors and the interface into the payroll module. This position is also responsible for court ordered garnishments, state and federal tax liens, educational loan garnishments and child support. This position maintains employee’s tax withholdings along with federal and state lock in letters. Staff in this position must communicate directly with employees and external agencies on all types of third party orders. Work independently, but is subject to detailed rules, regulations, procedures, and guidelines.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:

• Researches and responds to employee inquiries regarding involuntary paycheck deductions for employee child support, garnishments, and tax liens.
• Corresponds with the taxing authorities, child support agencies, and courts for issues involving documentation of employee garnishments.
• Processes and reconciles Short Term Disability payments.
• Processes and reconciles Workers Compensation payments.
• Communicates with the Transportation Department on any irregularities in work hours and absence management.
• Processes and validates the data import/export file from 3rd party vendor interface for Transportation employees.
• Collects, verifies, and processes extra pay for employees.
• Maintains and updates employee withholdings for federal and state taxes.
• Processes Lock-In Letters from the Internal Revenue Service.
• Processes and reconciles garnishments based on state and federal guidelines.
• Processes and verifies leave accruals for all benefited employees.
• Processes court ordered garnishments, state and federal tax liens, child support and educational garnishments in the HR/Payroll System.
• Leads the management of third-party time and attendance software.
• Updates employee tax filing paperwork.
• Responds to inquiries regarding payroll procedures from internal and external sources.

Qualifications

Below are the qualifications for this position:

• Associates degree in Accounting or related field preferred
• Four years of progressive experience in an automated payroll system
• Experience with payroll/Human Resources Management Systems (HRMS)/Oracle preferred
• Knowledge of school system payrolls, i.e., the intricacies and special requirements of a diversified system of employees, licensed, classified, auxiliary, administrators, substitutes, part-time staff
• Intermediate user of Microsoft Excel
• Knowledge of payroll processing procedures and general office practices and procedures
• Ability to operate standard office equipment such as photocopiers, scanners, printers, facsimile machines and personal computer
• Strong communication skills
• Experience in collaborative teamwork
• Strong ability to organize
• Ability to work under pressure with frequent interruptions
• Knowledge of Microsoft Office products

Physical Requirements

The following provides a brief description of physical requirements for this position:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Essential Personnel

Employees who perform the responsibilities of this position are considered essential personnel. Essential personnel are designated employees who must report for work during a delay or emergency situations. A workplace emergency is an unforeseen situation that threatens the staff, pupils, or the public; disrupts or shuts down business operations; or causes physical or environmental damage. Emergencies may be natural or manmade. It is incumbent upon the supervisor to inform and confirm which essential personnel are required to work during emergency closings. Notification and confirmation of the expectation of essential personnel to report to work, or maintain as-needed status, will be executed with as much advanced notice as possible via in-person communication or email.

Telework Disclosure

Employees who perform the responsibilities of the above position have been identified as having the potential to telework. Telework is defined as completing one's duties and responsibilities at a site other than one's assigned duty location. In order to be eligible for telework privileges, an employee must have demonstrated consistent, positive performance and have the support and approval of their direct supervisor. In addition, these employees must have reliable high-speed internet and a designated workspace that allows them privacy while completing sensitive and confidential work. Employees who are non-exempt and are teleworking will work their required scheduled hours and gain approval from their supervisor if they work more than 8 hours a day or more than 40 hours in a workweek. Teleworking privileges can be amended, changed, or revoked based upon the performance of the employee, as well as the needs of Loudoun County Public Schools.

Salary Level: Universal 9

Salary Scale: https://www.lcps.org/compensation

FLSA status: Non-Exempt

Months/Days/Hours: 12 months, 254 days, 8 hours per day

Reports to: Supervisor, Payroll

Telework Eligible: Partial