Salary/Position Classification

• $ 52,000 - 55,000, Annual, Exempt
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: Yes

Purpose of Position

The PDC Project Accountant is responsible for providing core business functions for departments within Facilities Management. This position focuses on project accounting, project financial reporting, departmental management of project management and facilities management software, funding sources, contract management, and document controls and archive functions.

All Facilities Management positions are subject to callbacks twenty-four (24) hours a day, seven (7) days a week. Weekend work as required.

Duties & Responsibilities

• Project Accounting
  • Oversee and maintain all aspects of project coordination from in house projects to $100M+ capital projects.
  • Responsible for project creation and set up in project management software. Create work orders per project as needed as well as assess UND fees on projects when required.
  • Lead role in implementation and training for Facilities Management software (AssetWorks/FAMIS). Will be subject matter expert regarding project management module with a strong understanding of functionality of all accounting, funding, accounts payable, accounts receivable, and work order management processes.
  • Ensures that all project costs (realized and projected) are accurately recorded in project management software.
  • Project financial reporting and review with Project managers on a needed basis (ie, cost reports).
  • Ensures compliance between project costs and SBHE authorization limits through regular reporting, and will report issues immediately.
  • Assigns funding sources to each project and reports to the Facilities Director of Business Services the specific funding being encumbered, value, and projected completion date.
  • Prepares financial documentation for project review meetings, ad hoc reporting for Planning, Design, and Construction, and/or for UND leadership as requested.
  • Financially closes out projects to assure all commitments have been met and accomplished.
  • Tracks status of projects prior to completion and into warranty through the project reporting software system.
  • Review invoices, pay applications, reimbursable requests, change requests and change order prior to payment.
  • Enter Purchase Requisition in FAMIS/AssetWorks or Perceptive content per established rules
  • Coordinate with purchasing and PDC staff change orders processing (obtain signatures, update purchase orders, etc.)
  • Reconcile information between PeopleSoft and FAMIS
  • Various reporting functions to include but not limited to: building and infrastructure inventory reports, reporting project status to customers each month, bi-annual reporting to NDUS for capital projects, etc.
• Project Documentation and monitoring
  • Assists in preparation of SBHE and legislative project requests.
  • Responsible for creating schedule of values in project management software with information provided by the Project Manager.
  • Develop UND standard schedule of values categories in order to use data for future references.
  • Point of contact for project invoices to ensure the proper purchasing order is assigned, funding matches the current commitment, and communicates with Project Manager regarding any discrepancies.
  • Responsible for contract management routing sheets, interaction with project managers and UND procurement, and following contract completions or amendments. Updates project management software to reflect accurate contract values and completion dates.
  • Responsible for routing project authorization to proceeds (ie, Departmental Funded Projects) to user group for signatures and ensures timely response from proper management signatures.
  • Responsible for managing document control regarding archiving, to include both physical and electronic documents according to UND and State of North Dakota standards and policies.
  • Maintain proper documentation as it relates to projects that have been funded with bonds or other special requirements.
• Supervisory
  • Supervises the Account Technician.
  • Manages student assistants and interns.
  • Provides performance evaluations for staff and determines need for employment action to include disciplinary with the aid of Facilities Human Resources Manager.

Required Competencies

• Must have demonstrated ability to establish and maintain effective working relationships with associates and others, organize and complete varied and numerous tasks within time constraints and perform tasks with a high level of accuracy
• Must be able to work independently as well as with multiple supervisors

Minimum Requirements

• Bachelor’s Degree in Accounting, Finance, Business Administration, or related field OR equivalent work experience.
• 3 years’ work experience with building maintenance and construction practices.
• 3 years’ work experience with general and cost accounting procedures.
• 1 year of supervisory experience.
• Working knowledge of Microsoft Office to include Outlook, Excel, and Word

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• 3 years supervisory experience
• Experience with PeopleSoft and AssetWorks
• Experience with UND policies and procedures

To Apply

Please submit resume and application materials by the closing date.