Project Administrator Job at TranSystems Corporation
Overview:
Summary:
General Responsibilities:
Qualifications:
What we’d prefer for you to bring to our firm:
Work Environment:
TranSystems is proud to be an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).
As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve. TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background. We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.
Recruiters or staffing agencies: TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.
We are excited to share once again TranSystems has been recognized as a top 100 design firm by Engineering News-Record in 2022. For more than 50 years, TranSystems has committed to a mission of performing engineering and architectural planning, design, and construction solution services in a manner that is both safe and in compliance with all applicable regulatory and client requirements. At TranSystems, we have established and continue to nurture a culture that is committed to providing quality services for our clients. We’re looking for top talent to grow with our firm.
Responsibilities:
What you'll be challenged to do:
TranSystems’ Atlanta office seeks a detail-oriented Project Administrator with strong problem-solving skills. This person must have excellent written, communication, and math skills as well as the ability to multi-task several different responsibilities. An individual that works well under pressure in a fast-paced team-oriented environment and knows how to prioritize as well as when to involve upper management is desirable for this position.
Summary:
Provides project support, including project setup, invoicing, accounts receivables/payables, document processing, filing, and other related tasks; basic project and office administrative support; and special projects as directed by your supervisor. Must have excellent computer and customer service skills.
General Responsibilities:
- Set up new opportunities and projects in Vision, CostPoint, and Project Forecast and gain appropriate authorization and approvals
- Set up new projects, supplements, adjust budgets, update end dates, complete modification requests and track approval status through final validation
- Review contract documents for billing terms and conditions
- Prepare subconsultant agreements, review unpaid sub reports and monitor budgets
- Prepare and provide documentation to internal teams
- Review prebills and prepare and process client invoices that are compliant with contract terms and client specific needs and ensure they are properly entered into the accounting system
- Track monthly unbilled amounts to ensure all projects are reviewed, billed and processed timely, and assess potential revenue adjustments
- Filing, copying and pulling invoice backup
- Track ARs and champion collection efforts
- Maintain project files
- Minimal HR duties
- Assisting with project reviews
- Act as the point of contact for the office
- Assisting Operations Manager with office and area needs
- Proficient with MS Office Suite (especially MS Word and Excel)
- Ability to handle multiple projects and flexible to change
- Sorts and routes incoming mail; prepares outgoing mail
- Maintains kitchen and office supplies
- Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.
What you bring to our firm:
Minimum high school diploma.- Minimum 3-5 years of experience in an administrative role. Four-year degree may be substituted for experience.
- Proficient with Microsoft Office Suite
- Experienced in frequent interface with company peers, office personnel, middle and upper management, corporate employees, and client
What we’d prefer for you to bring to our firm:
- Associates degree or higher
- Background in project accounting with an engineering or construction company
- Architectural/Engineering industry experience
- Familiarity with Vision and CostPoint
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet, but at time there will be surrounding activities in an open office setting that must be dealt with.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.- While performing the duties of this job, the employee is regularly required to sit, use hand and fingers to operate a computer keyboard, mouse, and telephone keyboard, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus. The employee may be required to travel.
TranSystems is proud to be an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).
As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve. TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background. We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.
Recruiters or staffing agencies: TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.
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