Job Summary

We are looking for a Real Estate Administrative Assistant to help support 5 property managers for our client in Milwaukee, WI. This assignment is estimated to last 3-4 months with the possibility of extension

Qualifications

• High school diploma or general education degree (GED)
• 3+ years of administrative experience
• Must have experience in the real estate industry
• Strong MS Office and overall computer skills

Responsibilities

• Code invoices daily
• Assist with tenant billbacks and manual billing forms
• Contracts
• Vendor set ups.
• Provides general administrative support for the Real Estate Management Team.
• Assists with tenant and vendor customer service.
• Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
• Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
• Works with Building Technician staff and vendors to compile a list of maintenance items.
• May open work orders.
• Coordinates and monitors status of work assigned to vendors.
• Coordinates tenant events and appreciation.
• Assists with publication and distribution of tenant newsletter.
• May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
• Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed.
• Comply with bid process guidelines.
• Assists with preparations of monthly and quarterly management reports.
• Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.
• Administers accounts payable and accounts receivable.
• Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

Job Types: Full-time, Contract

Pay: $17.00 - $20.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Milwaukee, WI 53202: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• 1. Tell me about your experience with software and computer systems.

2. Are you comfortable working in an open office environment?
3. What is the month and day (don't need the year) of your birth date (client uses this as a unique identifier for submitted candidates)?
4. Do you give AA2IT the exclusive right to represent you to our client for this position - Req#9132?

Experience:

• Administrative Assistant: 3 years (Required)
• Real Estate: 1 year (Required)

Work Location: In person

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