Responsibilities

• Maintain a professional presence both at the front desk and on the phone.
• Timely retrieval and storing, numbering, sorting, and filing of electronic documents produced by clients, pursuit teams or departments.
• Collaborate with cross department and project teams to complete various administrative related tasks.
• Order and maintain inventory of office supplies and other materials.
• Coordinate and arrange internal meetings/events: including agenda preparation, meeting invitations, room reservations, and preparation of facilities and resources including virtual conferencing tools.

Qualifications

• At least 3 year of administrative/clerical experience
• Construction industry experience is preferred but not required.
• Proficient in Microsoft Office products including Word, Excel, Outlook, Teams
• Experience and ability to navigate and adapt to various outside online platforms to access client documents and information.
• Must possess a professional demeanor and positive attitude.
• Deadline-driven with a sense of urgency
• Strong professional interpersonal, written and verbal communication skills
• Able to take direction and provide timely feedback on progress of tasks
• Exceptional attention to detail, organization and active listening skills
• Ability to manage multiple tasks.

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely.
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Jacksonville, FL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 3 years (Preferred)

Work Location: In person

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