The Receptionist/Data Entry/Secretarial Assistant for the LaPorte County Prosecutor's Office, provide assistance to the public, clerical and secretarial support to department staff, providing administrative support to Deputy Prosecuting Attorneys and data entry support for department personnel.

DUTIES

• Answers telephone and greets office visitors, responding to inquiries, providing information and assistance, taking messages, and directing callers to appropriate individual or department. Assists the public, including conducting intake interview of clients.
• Performs daily data entry into Proslink for Superior Court 3 misdemeanors and infraction deferrals and Circuit Court D felonies according to specifications by Indiana Prosecuting Attorneys Council. Performs periodic case updates.
• Assists Deputy Prosecuting Attorneys with pretrial conferences, including obtaining files and criminal history reports, and prepares documents associated with conferences and files with appropriate court.
• Assists Deputy Prosecuting Attorneys as needed with documents, files, phone calls, defendants, and other attorneys. Assists with preparation for trial, including transcribing audio and video recordings for pending cases and assisting with the preparation of audio and visual materials. Mails mandatory notifications to defendants or attorneys.
• Prepares documents for cause numbers removed from calendar, deferred prosecution programs, or pretrial deferrals for Superior Court 3 and Circuit Court D felonies for attorneys to review and sign. Files related documents with courts after attorneys have signed. Maintains calendar of trials in Superior Court 3 and Circuit Court D felonies for department use.
• Performs clerical functions as assigned by department staff, including, but not limited to, completing documentation as requested by Deputy Prosecuting Attorneys, photocopying documents, sending/receiving faxes, and typing correspondence, subpoenas, and search warrants as requested.
• Processes incoming/outgoing mail.
• Logs daily criminal filings. Prepares confidentiality documentation per state statute. Ensures criminal filings are signed with appropriate court.
• Prepares documents to renew warrants for Superior Court 3 that have or will expire.
• Schedules appointments for staff and use of meeting rooms as needed.
• Scans materials and files into archive system as required.

REQUIREMENT

• High school diploma or GED.
• Working knowledge of criminal/legal court procedures, documentation, and/or terminology.
• Working knowledge of standard office procedures and computer software used by ProsLink and the Prosecutor’s Office, with ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.
• Working knowledge of standard English grammar, spelling and punctuation and ability to prepare detailed written reports and maintain complete and accurate case files.
• Ability to properly operate standard office equipment, such as computer, printer, typewriter, copier, fax machine, calculator, and telephone.

Job Type: Full-time

Pay: From $43,823.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• La Porte, IN 46350: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: In person

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