This is an entry level clerical position. The incumbent in this position will perform duties implicit to the operation of the Evidence and Records Management Division. Records including reference, retrieval, re-file, disposal activities, finance records and record inventories in accordance with Florida Statutes.

Representative duties and tasks expected of a Records Specialist I are listed below. The list does not include marginal tasks that are also performed but are incidental to the primary function. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed.

• Retrieve, deliver and re-file records as requested
• Sort, verify, file and/or retrieve documents, pleading and any other paperwork from case files in a timely manner.
• Organize materials and tasks according to priority, referring to established procedures in carrying out assignments.
• Perform data input and file management using our case management system to track location, retention, and destruction information.
• Perform and/or assist with the daily docket pulls of court files.
• Perform the duties to be able to work the warehouse and/or annex location by receiving records into the custody of the Clerk for storage in our Records Storage Facilities. Retrieve, deliver and refile records as requested. Transport records to and from the Records Storage Facilities. Maintain the Records Storage Facilities in an organized and clean manner. Monitor environmental conditions when working there. Notify supervisor when conditions do not meet standard. Ensure only authorized personnel have access.
• Work on special projects such as boxing up files in one location to be moved to another location.
• Perform and/or assist with destruction of court files and other court related documents that are in accordance with the Florida Statues.
• Scan court documents from court files into our case management system for image viewing.

LICENSURE or CERTIFICATION REQUIREMENTS:

May require a driver’s license to transport files/paperwork and/or other Clerk of the Court documents and materials.

KNOWLEDGE, SKILL, and ABILITIES:

• Knowledge of general office policies and procedures.
• Good knowledge of business English, spelling and punctuation.
• Knowledge of filing system and basic records management processes.
• Ability to organize, meet requests, identify problems, work under pressure, pay close attention to detail to maintain complete and accurate records, and produce work outputs in a timely manner.
• Ability to effectively communicate, both orally and in writing.
• Ability to interact with our customers, judiciary and others in a professional, courteous manner.
• Ability to establish effective working relationships with co-workers.
• Advanced skills in the operation of a personal computer, scanner and printer.
• Ability to perform routine administrative support activities.
• Need to act, dress and behave in a professional manner to reflect a positive image of the Clerk’s office.

EDUCATION and/or EXPERIENCE:

Graduation from community college or high school with one year of office clerical experience will substitute for the two years of college.

• Possess and maintain a valid Driver's License.
• Complete Background Check of Florida Crime Information Center (FCIC)/ National Crime Information Center (NCIC).
• Past Employment Verification.
• Education Verification.
• Pre-employment drug test at County designated test location.
• E-Verify Eligibility to Work in United States.
• 90-Day Introductory Period.

301 South Monroe Street
Suite 100
Tallahassee, Florida, 32301