Department: Academic Affairs

Reports to: Vice President for Academic Affairs and Dean of the Faculty

Classification: Part-time, Hourly, Non-Exempt, 20-25 hours per week

ABOUT CHRISTIAN THEOLOGICAL SEMINARY

Christian Theological Seminary (CTS) is a fully accredited ecumenical graduate school located in Indianapolis, IN related to the Christian Church (Disciples of Christ) and serving the whole people of God. We welcome all faiths to explore/ engage in an intellectually rigorous, spiritually formative, and emotionally supportive education that equips our students to go out into all the world and serve-whether that is in the church or out in the community. CTS also offers a robust counseling program that provides professional counseling preparation and spiritual/theological integration for those training to become mental health counselors, marriage and family therapists, pastoral psychotherapists, and spiritual care specialists.

POSITION SUMMARY

The registrar is responsible for the integrity, accuracy, and security of academic records and information, and provides oversight for course registration, scheduling, and room assignments. The registrar works collaboratively with seminary leadership, faculty, and staff to ensure that academic policies, federal and state laws, and accreditation requirements are fully met. Additionally, the registrar interfaces with students through timely and effective communication regarding their academic status and other relevant information, as well as answering questions as they arise.

ESSENTIAL FUNCTIONS

• Supervise and maintain all student and alumni records in Populi
• Oversee all operations related to the registration process including:
  • Collaborate with Admissions to facilitate new student registration and onboarding
  • Consult with the Dean to evaluate transfer credit request
  • Notifying faculty and students of registration dates and processes
  • Provide annual degree audits and monitors student academic progress
  • Oversee record management for students on academic probation and leave of absence or withdrawal requests and communicate to students and Dean
• Collaborate on planning the course schedule, classroom assignments, academic calendar, and academic catalog in consultation with the Dean and related staff. Assist in monitoring academic-related policy accuracy in the student handbook in consultation with the Dean and related staff.
• Notify students and faculty of course evaluation deadlines and provide course evaluation reports to the Dean.
• Supervise the collection and reporting of institutional data through the Association for Theological Schools (ATS) Annual Reporting Forms, Higher Learning Commission (HLC) Annual Institutional Data Update, Integrated Postsecondary Education Data System (IPEDS), National Student Clearinghouse (NSC), National Student Loan Data System (NSLDS), Indiana Department of Education (IDOE), US Department of Education (DOE), and US Department of Veterans Affairs (VA). Generate reports as needed for internal constituencies (e.g., President, Dean, Faculty, Academic Council, and Board of Trustees)
• Manage Veteran's Benefit cases including enrollment verification and certification of eligibility in coordination with the Business Office
• Act as the chief compliance officer for the Family Education Rights and Privacy Act (FERPA).
• Fulfill requests for academic transcripts and enrollment verification
• Conduct final degree audits and certify graduation candidates for approval by the faculty and board of trustees
• Assist in the planning for Commencement to include attending meetings, ordering and distributing caps and gowns, and distributing diplomas during the ceremony
• Serve on the Academic Council and advise President, Dean, and Faculty on issues related to student demographics, enrollment trends, academic policy, procedures, and program development. Provide related reports bi-annually
• Update the registrar's page on the CTS website
• Other duties as assigned

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES

The successful candidate should possess the knowledge, skills, and ability to successfully fulfill the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed with or without reasonable accommodation, using some other combination of skills and abilities.

• Resonance with the mission, vision, and core values of Christian Theological Seminary
• Ease of engagement in student information systems and the ability to provide leadership around the expanded use of such systems.
• Excellent written, interpersonal, and organizational skills, including the ability to prepare reports and effective engagement with students, staff, and faculty.
• Integrity, discretion, and respect for the confidentiality of student and institutional data.
• Strong interpersonal skills. Proficiency in written and verbal communication.
• Strong organizational skills
• Ability to implement standard office and able to operate office equipment

POSITION REQUIREMENTS

• Bachelor's Degree required; Master's Degree in a relevant field, preferred
• A minimum of 2 years' experience in a registrar's office or in an academic area. Previous experience in graduate theological school is preferred
• Must be able to work independently as well as collaboratively in a team setting
• Must have strong customer service, interpersonal communication, organizational, and problem-solving skills

APPLICATION PROCESS

Review of applications will begin immediately and continue until the position is filled. Qualified candidates should apply online using the application link or submit a letter of interest, a resume, and three professional references to humanresources@cts.edu.

CTS is an equal opportunity employer and does not discriminate with respect to recruitment, hiring, or any other status of employment based on race, color, religion, sex, sexual orientation, national origin, disability, or any other category protected by law.