FLSA Classification: Non-Exempt

Company Profile: Starting as a typewriter company in Chickasha, OK in 1934 to everything that has followed since, Standley Systems is committed to supporting businesses with the technology tools and resources needed to grow and thrive in todays fast-changing world.

As Standley Systems has evolved over the years to provide a more holistic approach to each client environment, we have expanded our team and resources to provide business technology solutions in two key areas: Technology Services and Managed Services.

At Standley Systems we were born here, raised here and continue to grow here. We are deeply invested in the health and well-being of our state and understand a strong business base is critical to maintaining a strong economy. Standley means Oklahoma.

Oklahoma is more than our home base. It is our home. As we continue to work alongside our business clients to keep Oklahomas business wheels turning, we will continue to invest our time, resources, and talent to support community partners and cheer on countless organizations committed to making Oklahoma a great place to worship, live, work and play.

Position Profile: The Standley Systems Sales Admin/ VP Assistant will provide administrative support to the Sales Department & OKC Sales Portal. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. This position will report directly to the Senior VP of Sales.

Requirements:

• Highly organized and able to multi-task
• Strong verbal and written communication skills
• Excellent calendar management skills
• Proficient in Microsoft Word, Excel & PowerPoint
• Associates or bachelors degree and/or related work experience
• Good driving record, valid drivers license, and proof of insurance
• Project management

Primary Responsibilities:

Assist Sales Leadership with day-to-day activities. (VP & Directors)

• Gather & report weekly L10 metrics & assist with facilitating L10 meetings.
• Assist with all aspects of reporting, to include Forecasting, Dynamics, MIF, E-auto, event mailing lists, etc.
• Assist Directors with New Hire preparations. Technology is in place, work area is clean, supplies ready, welcome packets prepared.
• Assist with all aspects of projects, accounts, quarterly reviews, and bids.
• Assist sales reps with client information requests from Compass / E-auto & related sources.
• Sales Scorekeeper administrator
• Coordinate / research / approve tech lead fees.
• Supervise Tulsa Sales Assistant

Meetings, Events & Portal:

• Schedule & coordinate all meetings in the Portal including verifying availability on Portal calendar.

• Schedule & coordinate all internal meetings and ensure refreshments and room is made ready for event (set up and breakdown with help from team).
• Coordinate Catering, snacks & drinks according to guidelines while making sure stock for needed items is organized and available.
• Coordinate manpower needs at onsite events & assist with assignments day of event.
• Assist with keeping portal & office stocked with paper goods and office supplies.
• Assist Marketing Coordinator with sales meeting related planning.

Additional Responsibilities:

• Provide front door coverage.
• 2nd floor organization, cleanliness, and reporting maintenance needs to Chickasha.
• Perform general clerical duties to include photocopying, faxing, mailing, and filing.

Other duties as assigned.

Physical Requirements:

Because this job is safety-sensitive, medical marijuana license-holders who test positive for marijuana will not be qualified for the position. This job meets the requirements of a safety-sensitive position according to the Unity Bill.

According to the Unity Bill, safety-sensitive jobs are those with tasks or duties the employer reasonably believes could affect the safety and health of the employee and others, such as but not limited to:

• Operation of a motor vehicle, other vehicle, equipment, machinery, or power tools.

Standley Systems employees often visit both federal and tribal properties to conduct company business, therefore our organization will also adhere to applicable federal laws and not allow the use of medical marijuana by any employees who may visit these client locations.

I have read this job description and I completely understand all my job duties and responsibilities. I am able to perform the essential functions as outlined with or without reasonable accommodation. I understand that this list is not all inclusive but subject to change by management.