Position Title: Senior Accountant

Reports to: Director of Operations (Project Kinship)

FLSA Status: Exempt

Work Schedule: Days (Mon–Fri), Hours (40 hours per week),

Salary Range: $75,000 to $90,000

Project Kinship is seeking a self-motivated professional with a solid background in nonprofit accounting to be part of a strong operations team.

This is a full time, exempt position. This position offers a medical plan with a company contribution, voluntary benefits (including dental and vision), paid time off, and paid company holidays.

Position Summary: Working closely with the Director of Operations, the Senior Accountant supports smooth financial operations and the preparation of all financial components of the agency including monthly invoicing, reporting, financial compliance, and planning. The Senior Accountant ensures that all income and expenses are recorded in compliance with State and Federal guidelines, laws, and regulations.

Duties and Responsibilities: The main categories consist of the following; other duties may be assigned:

Essential Functions/Responsibilities

• Manage ensuring that all day-to-day accounting process as well as all month-end close procedures are complete including AR, AP, bank reconciliation and posting Journal entries for Project Kinship
• Prepare and distribute monthly, quarterly, annual financial reports for Project Kinship
• Support annual budgeting process for all programs and support the preparation annual budgets for all programs
• Preview purchase requests to ensure costs are allowable, fiscally responsible, 3 bid approved, and aligned with the approved budget; leadership will use this analysis to approve/decline expenditures.
• Ensure check requests, mileage reimbursements, and purchase order invoices are reviewed and complete using appropriate forms.
• Process bi-weekly payroll and benefit expenditures.
• Review all credit/debit card transactions.
• Oversee inventory logs for Flex Fund spending, Support Service items, and other program-related assets that are required to be reported on in Funder updates.
• Reconcile account activity statements, paid invoices, and expenditure reports on a monthly basis.
• Support in the creation of agency, program and project budgets as necessary
• Communicate with leadership to ensure program budget, invoices, and communication loops are all in good standing; report any red flags in a timely manner so that they can be proactively addressed.
• Work with leadership and Funder to prepare budget modifications as necessary.
• Serve as a fiscal liaison between the Funders and program leadership.
• Oversee protocols for checks and balances, asset monitoring, and to over/underspending alerts.
• Provide staff training on invoicing, reimbursement, and purchase approval processes and protocols as needed
• Maintain expenditure forms and records, ensuring all files are up to date, organized, and secured.
• Adhere to invoice Policy and Procedure Manual and communication processes.
• Will have a broad understanding of Proposition 47, priorities are to provide mental health services, substance use disorder treatment and diversion programs for individuals in the criminal justice system; provide housing-related assistance, case management, peer support, recovery services, life skills, job skills training and civil legal services.
• Participate in trainings, perform assign duties, and submit timecards/leave requests according to deadlines.
• Commit to the agency’s Mission, Vision, and Values; represent actions that define the overall philosophy and objectives of the agency.
• And other duties as assigned.

Education and Experience

• Associate’s degree in business administration, accounting, or related field with a minimum of three years of experience working in accounting, invoice management, and/or financial record keeping.
• Excellent in using Quickbooks and MS Excel to create databases, accounting formulas, forecasts and reports.
• Experience building and maintaining databases of expenditure tracking, invoicing, and reporting data.
• Experience working with an Accountant/Controller; understanding of accounting principles and procedures.
• Experience working with program leadership to translate complex financial processes into layman’s terms.
• Large-scale county grant management and audit experience preferred.

Other Qualifications

• Must complete a Live Scan Background Check.
• Attention to detail, strong organization and communication skills, and solid record-keeping are a must.
• Ability to successfully work on a range of assignments and prioritize evolving tasks.
• Ability to maintain a time efficient process of gathering/incorporating feedback from many authority sources.
• Consistently produce high-quality, accurate, and user-friendly reports, updates, and presentations.

Competencies

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for assistance; Meets commitments.

Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.

Written Communication - Writes clearly and informatively; edits work for accuracy; able to read and interpret written word.

Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Language Skills -Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Working Conditions

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; climb stairs; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stoop, kneel, or crouch. Sits for extended periods of time at a computer work station or desk.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Requires work with the public. Job tasks are performed in close proximity to other people. Requires contact with others (face to face, by telephone and other.)

The above statements are intended to describe the general nature and level of work performed for this position and are not an exhaustive list of duties and responsibilities. Charitable Ventures of Orange County’s management team reserves the right to amend and change responsibilities to meet business and organizational needs.

Job Type: Full-time

Pay: $75,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Santa Ana, CA 92706: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Staff Accountant: 2 years (Required)
• QuickBooks Desktop: 2 years (Required)
• Billing and Invoicing: 2 years (Preferred)
• Payroll: 2 years (Preferred)

Work Location: In person

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