Description

Secretary Senior
Recruitment #2023-5-7049
Full-time, Permanent, Represented position
Location: Northwest Region- Sedro Woolley
Salary: $2,890.00 - $3,821.00 Monthly

CLOSING DATE EXTENDED! Review of applications is ongoing. The hiring authority reserves the right to make a hiring decision or close this recruitment at any time after May 16, 2023. It is in the applicant’s best interest to apply as soon as possible.

Want to join something GREAT and make a difference?
The Department of Natural Resources (DNR) has an exciting opportunity within our Aquatic Resources Division. Come help us manage state-owned aquatic lands (SOAL) so that people and orcas thrive, businesses and eelgrass meadows grow, and waterfront public access and salmon are preserved in perpetuity. We are looking for a Secretary Senior to join the Orca-Straits District team of fifteen professional staff who are based across northwest Washington. This position is based out of DNR’s Northwest Region Sedro Woolley Office in the beautiful Skagit Valley—the “Gateway to the North Cascades.” This position also travels 2-4 days per month to provide direct support to District staff located at the Center Work Station on the Olympic Peninsula near Port Townsend.

If you are fascinated by and enjoy the following, you may be an ideal candidate:

• The DNR mission to Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.
• Providing excellent administrative support and customer service.
• The opportunity to learn something new nearly every day.
• Respectful working relationships that allow each employee to help others through trust, inclusiveness and equity.

Duties

Responsibilities:
The Secretary Senior plays an important supporting role in managing state-owned aquatic lands and is entrusted with an array of responsibilities including the following:

• Provide administrative support to the Orca-Straits District Team.
• Maintain District land record files, manage electronic land records, prepare reports and participate in responses to public requests for information.
• Administer and/or collaborate with the Aquatic Land Technicians and other team members to process standard land record documents, such as insurance certificates, financial security documents, and document recording procedures.
• Provide Communications support for District Team including: processing incoming and outgoing mail, receiving and routing applications materials, responding to general inquiries from internal sources and the public, and using software to post mail and track certified mail.
• Coordinate ordering of supplies, inventory of staff equipment, and other related facility/equipment/vehicle needs.
• Prepare, format and/or review documents, including correspondence with tenants, standard form of agreements, and other documents to support the District.

Qualifications

Required Qualifications:

• High school diploma, or equivalent, or higher.
• Two years of increasingly responsible office, clerical, secretarial, or administrative experience.
• Proficiency with computers and working knowledge or ability to learn the use of Word, Excel, Access, PowerPoint, Adobe Acrobat, Outlook, Microsoft TEAMs, and internet search engines. Adapt easily to new and changing technologies.
• Demonstrated ability to speak and write clearly and succinctly.
• Demonstrated ability to work with and provide customer service to the general public and representatives from businesses, governmental organizations, Tribes, Lessees and Tenants.
• Demonstrated ability to organize and manage multiple ongoing tasks at one time.
• Demonstrated ability to work successfully both independently and within a team.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

Conditions of Employment:

• Ability to qualify as a Notary Public and Electronic Notary within 1 year of employment.
• A valid driver’s license and have two years of driving experience. This position requires driving as an essential function. Finalists and/or interview candidates will be asked to provide a driving record from all states in which they have held a license during the past three years.
• The incumbent in this position is required to travel. Overnight stays of 1-3 nights per month is required to provide administrative support to Straits Unit in Chimacum, Washington. Travel may also be required to locations within the District or Olympia.
• Employees of the Department of Natural Resources (DNR) are required to complete their primary series of COVID-19 vaccines (be fully vaccinated against COVID-19) or be approved for a medical or religious accommodation as a condition of employment. Please note, any offer of employment is contingent and no start date will be approved until you have either verified your vaccine status or have an approved accommodation. “Fully vaccinated ”means the following: An employee is fully vaccinated against COVID-19 two weeks after they have received the second dose in a two-dose series of a COVID-19 vaccine (e.g.,Pfizer-BioNTech, Moderna, Novavax) or a single-dose COVID-19 vaccine (e.g., Johnson &Johnson (J&J)/Janssen) authorized for emergency use, licensed, or otherwise approved by the FDA or listed for emergency use, or otherwise approved by the World Health Organization.

Desired Qualifications:

• Demonstrated experience to use database software, such as: Microsoft Access, Salesforce (DNR calls this the Aquatic Contract Document Center), and/or other customized computer systems used to track financial, accounting, and/or other information.
• Demonstrated ability preparing, compiling, and coordinating administrative and financial reports.
• Demonstrated ability as an innovative and creative thinker who takes initiative to achieve solution-oriented results in an office setting.
• Familiarity with and understanding of legal contracts and/or real estate terminology.
• Knowledge of the laws and regulations governing the management of state lands or natural resources.

Supplemental Information

About the Department of Natural Resources (DNR).
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity and inclusion. With nearly 1,500 employees in locations throughout Washington, we manage and protect more than 5 million acres of state-owned forest, range, commercial, agricultural and aquatic lands.
Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.
Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.
Our Core Values:

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of those include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefit package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

Application Requirements:

• To be considered you must apply online at www.careers.wa.gov (Click on the APPLY button above). You must complete the entire online application to be considered for the position.
• Attach a letter of interest describing how your experience and qualifications relate to the position profile and the position required, desired and special requirements.
• Attach a resume describing your experience and qualifications.
• Provide three to five professional references – you may attach a document, use the References text field in the online application, or include with resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.

Additional Information:
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.

Veterans wishing to claim Veteran’s preference please attach a copy of your DD-214, NGB-22 or other verification of military service. Please black out your social security number prior to attaching. We thank you and are grateful for your service!

The Department of Natural Resources is an Equal Opportunity Employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Persons needing accommodation during the screening process or this announcement in an alternative format may contact DNR Recruiting staff at (360) 522-2500 or (360) 522-0143 or by email at DNRrecruiting@dnr.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington State Telecommunications Relay Service (TRS) at 1-800-833-6388 or www.washingtonrelay.com.

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Questions? Please contact Brady Scott at brady.scott@dnr.wa.gov, 360-708-7357 or e-mail us at DNRrecruiting@dnr.wa.gov

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855)524-5627 or email CareersHelp@des.wa.gov.