Specialist, Events Job at United Talent Agency (UTA)
UTA is seeking an Events Specialist position that is part of the company’s Global Corporate Communications department. Required skills include excellent organizational capabilities and the ability to manage multiple projects at once and thrive in a project-heavy, fast-paced environment. The ideal candidate should also demonstrate a passion for the entertainment business and artists, high level attention to detail, a commitment to excellence, and the ability to navigate shifting situations and last-minute changes.
The salary range for this role is $80,000 to $85,000 commensurate with experience and skills.
What You Will Do
- Manage logistics for a high volume of on-site events across all departments, including but not limited to booking catering, rentals, staff, valet, check-in, security, photographer, florals, and handling permits & COIs.
- Oversee the UTA Theater and execute all screenings and other events hosted on UTA’s Beverly Hills campus
- Work closely with internal partners to ensure seamless execution of vendor and visitor management
- Field in-house events requests and serves as a liaison to staff members needing assistance and direction with planning events on-site
- Manage a heavy flow of internal and external events as the team lead
- Draft event communications including speaker talking points, pre-event ROS & post event recaps, and more.
- Assist with guest list curation, notable talent outreach, face sheets and guest relations.
- Collaborate with the branding team to design communication for all events & screenings
- Liaise with UTA’s in-house legal team on venue and vendor contracts to ensure proper event execution.
- Oversee inventory of UTA merchandise and employee gifting
- Serve as point of contact at events on-site, off-site, and virtually.
- Must exhibit strong interpersonal and problem-solving skills and exude a positive attitude when interfacing with guests which will include agency partners, high-profile clients, managers, publicists, and other executives.
- Develop and maintain positive relationships with key internal stakeholders.
- Ability to working various longer hours over a consistent period to cover screenings, receptions, and on-site events.
What You Will Need
- Bachelor’s degree or equivalent from an accredited university strongly preferred.
- 4+ years’ experience in event production (particularly in a creative/entertainment industry)
- Strong Project Management skills
- Proficiency in MS Office (Word, Excel, Outlook, Access, PowerPoint, InDesign, Photoshop, Keynote)
- General business knowledge, extensive knowledge on social media platforms, and interest in media and entertainment business
- Ability to be self-sufficient and make appropriate judgment calls on catering, décor, and general event needs.
What You Will Get
- The unique and exciting opportunity to work at one of the leading global entertainment companies.
- Access to the tools, leadership, and resources you’ll need to create and drive a center of excellence
- The opportunity to do the best work of your career
- Work out of an amazing office – that happens to house one of the top modern art collections in the world
- Competitive benefits and programs to support your well-being
About UTA
UTA unites ideas, opportunities, and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers—from actors, athletes and musicians to writers, gamers, and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York, and London.
For more information:
https://www.unitedtalent.com/about/
UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.
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