Be a part of a world-class academic healthcare system at UChicago Medicine, Ingalls Memorial Hospital as a Staffing Coordinator at our Harvey, Illinois location.

As a Staffing Coordinator under the direction of the Director of Patient Care Services and/or Manager of Staffing Resources, the staffing coordinator is responsible for the daily duties inherent in the Central Staffing office including all clerical functions, receptionist and staff duties in support of the inpatient nursing units’ scheduling efforts to ensure safe, adequate, cost effective staffing, while maintaining up-to-date and accurate computerized scheduling system. The Staffing Coordinator is an expert resource to managers and staff related to the functionality of the electronic staffing system.

Essential Job Functions

• Appropriately allocates staff, following union and time sensitive requirments.
• Monitors and reports on SRO performance tn include but not limited to managing for daily improvment, auditing of agency time cards, sick logs and staffing updates.
• Serves as MSP (Temp Agency) liaison to ensure timely and appropriate levels of use.
• Approves agency time and attendance.
• Communicates staffing concerns, updates, changes, and issues following the agreed upon Staffing Coordinator standard work.
• Follows agreed upon Staffing Coordinator standard work and participates in managing for daily improvment.
• Facilitates problem resolution for staff and leadership.
• Reviews issues and works towards a solution.

Required Qualifications

• High School Diploma or equivalent
• Strong customer service, organizational, written communication, and problem solving abilities.
• Proficiency needed in Microsoft Word and Excel.
• Excellent interpersonal skills required due to extensive interaction with various internal departments, external vendors, staff and leadership at all levels. Able to foster a positive working environment.
• Demonstrated ability to exercise judgment, make independent decisions and assume responsibility.
• Demonstrate ability to learn new systems and office equipment.
• Demonstrate ability to handle large volumes of work expeditiously, meet deadlines, and work under pressure.
• Must have a professional demeanor, be able to work independently as well as part of an effective team, and take initiative in following all tasks to completion

Preferred Qualifications

• Bachelor's degree in a health-care related field.
• One to two years staffing experience and two to three years progressively responsible administrative experience in an academic or hospital environment.
• Familiarity with scheduling and acuity Information Systems.
• Knowledge or familiarity of medical terminology.

Position Details

• Job Type/FTE: Part-Time, 0.6 FTE
• Shift: Rotate(8 hr shift)
• Unit/Department: Administrative Coordinators
  
• CBA Code: Non-Union

For nearly a century Ingalls Memorial has pioneered sophisticated clinical care and developed the area's most convenient network of comprehensive outpatient centers, all dedicated to improving the health and wellbeing of the community. Now, partnered with UChicago Medicine, we have expanded our network of expert physicians, convenient facilities and scope of service to speed your healing process and help navigate your path to wellness. A skilled Medical Staff and talented employees dedicated to prevention, diagnosis, treatment and rehabilitation of illness and injury provide a firm foundation for our reputation for quality. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine Ingalls Memorial is for you. Here at Ingalls, we’re doing work that really matters. Join us!

UChicago Medicine Ingalls is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.