Do you want to be a part of a family-owned and locally operated business that has served the area for 36 years? We are always looking for bright, motivated and energetic professionals to add to our world-class team. Our employees work together towards a common goal to offer the best service in the industry.

If you feel that your skills would be a valuable asset to our customers, we want to get to know you! Take a look at the Careers page and apply today!

Summary/Objective

The Finance Secretary will support our Accounting, Finance and Sales departments in the preparation of car deal packages.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Working closely with Finance Managers and the accounting office to ensure prompt preparation and processing of all deals

· Assist in and/or prepare bank finance and title documents

· Ensuring all required forms and documents are accurately completed

· Verify accuracy of customer and vehicle information on contracts

· Fax, email, and/or mail documents as needed for funding and record retention

· Processes all new vehicles for registration in the state in which they will be titled.

· Prepares tax and title documents

· Prepares payoff checks for new vehicles and trade-ins.

· Bills out all dealer trades and prepares Certificates of Origin.

· Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.

· Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.

· Prepares stock cards for new vehicles.

· Posts vehicle sales and purchases.

· Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.

· Processes all vehicle warranty and gap cancellations. Refunds to customer, when applicable.

· Maintains a professional appearance and a neat work area.

· Other tasks as assigned.

Competencies

· Financial Management.

· Strong organization skills

· Thoroughness.

· Ethical Conduct.

Work Environment

· This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

· This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. with an hour lunch break.

Travel

No travel is expected for this position

Required Education and Experience

· High school diploma or equivalent.

· Two to three years’ previous experience.

Appel Ford, Hyundai of Brenham, and Quick Lane Tire and Auto is an Equal Opportunity Employer, we make decisions to hire and promote without regard to race, color, national origin, religion, sex, age, disability or other legally protected status.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $14.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Title processing: 2 years (Preferred)

Work Location: In person

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