12-month contract, with potential for extension or conversion, based on performance and client need.

Description:
This will follow the hybrid schedule of 3 days per week on-site.

Position Summary
The Utility Relations Coordinator is responsible for receiving documentation from various teams from within client Fiber to support permit applications to utility, municipal, and other permitting entities. Reviewing this documentation and filing for appropriate permits needed to complete the construction job. Once submitted, payment, management, and tracking of these permits until completed and providing and follow-up to the permitting agencies that are necessary. Supports a team (Region, District, Area, or Functional group) with assigned tasks, projects and could include, but is not limited to, the following: correspondence, various administration tasks, tracking project deliverables, dates, and monitoring deadlines, providing regular and timely reports highlighting variances as they arise and managing office locations (supplies, meeting support).

Essential Job Functions

• Updates necessary tracking system(s) to ensure that status updates are maintained with complete accuracy, including third-party management systems.
• Creates and distributes correspondence relevant to the team, project, or program (internal and external).
• Assists with administrative preparation for various meetings.
• Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
• Provides ad hoc reports as requested.
• Provides additional administrative support as required.
• Prepare and submit for purchase orders and processing of contractor invoices Various Office management functions such as supply ordering, package shipment, office vendor coordination and payment (garbage, utilities, coffee, etc.).
• Event preparation & coordination
• Complete pole/conduit application forms to submit to various utilities (Telephone, Electric, Cable) and Cell Tower owners.
• Extensive use of various software, internet research for applying to utilities, co-ops, etc.
• Complete NODE Applications for power and equipment.
• Follow up with all municipal & utility offices on status of applications
• Receive, verify, and pay field survey and approved make-ready bills associated with conduit/pole applications.
• Follow-up after construction by submitting job completion forms to utilities.
• Keep accurate up-to-date records, files and contact lists to make all status information available.
• Complete special projects as assigned
• General office duties (filing, scanning, copying, other duties as assigned)
• Contribute to overall team effort and assist other directs of the Supervisor and Manager of the department

Education/Certifications

• High School Diploma or equivalent - required
• Associate degree or equivalent work experience preferred

Experience/Minimum Requirements

• One (1) to three (3) years in a general business environment with project coordination and/or administrative support experience preferred

Other Skills/Abilities

• Computer skills using Microsoft Office and ability to quickly learn a variety of new tracking and software programs
• Excellent organizational/administrative skills
• Strong interpersonal skills
• Strong Excel, Visio, Word, and PowerPoint skills
• Ability to thrive in a dynamic problem-solving environment
• Ability to multi-task in a fast-paced environment
• Customer service orientation with a strong problem-solving approach
• Strong communication skills
• Basic telecommunications experience/knowledge preferred

Job Type: Contract

Pay: $23.00 - $24.50 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Irvine, CA 92618: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Irvine, CA 92618

Please Note :
ajayjain.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, ajayjain.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.