Ballenthin, Funk & Johnson, LLP (BFJ CPAs), was founded in 2002 in Saint Paul, Minnesota. We are a CPA and advisory firm that provides consulting services to industries including construction, real estate, manufacturing, and franchise; and niche areas like professional services, trust and estate, and retail. Our growing firm has a modern office environment and culture of workplace well-being. We attract and retain talent with the approach that everyone should be excellent at what they do.

BFJ’s mission is to make public accounting the career of choice in the financial industry.

Essential Responsibilities:

• Review staff time entries to ensure they comply with firm standards.

• Work closely with Partners and Managers to edit, finalize, and distribute client

billing.

• Effectively communicate with clients on billing matters ensuring the highest quality

of customer service.

• Set-up, maintain, and update client databases.

• Accounts Receivable, statements and collections.

• Accounts Payable.

• Assist with all other day-to-day client billing functions as directed.

• Serve as backup support for payroll.

• Bookkeeping – Quickbooks.

• Compile and process client mailings and email communications.

• Serve as back-up support for Partners, CPA/Accounting Staff and other

Administrative Staff as needed.

• New employee computer, software & desk set-up.

• Work with phone system provider to ensure systems work properly

• Vendor management.

• Equipment inventory and ordering.

• Work with IT service provider to ensure IT systems work properly

• Act as liaison for all IT communication between staff and IT service provider.

• Work with landlord on Building management & maintenance communications.

• Monitor and Maintain office and supplies at appropriate level.

• Assist admin team in event planning.

• Other duties as assigned.

Administrative duties will increase during tax season. The successful candidate will have an “all-hands-on-deck” mentality during the busy season with a willingness to learn and successfully perform additional administrative tasks to ensure a successful tax season.

What You’ll Bring:

• Bachelor’s Degree strongly preferred.

• Quikcbooks experience

• CPA firm or related client-focused billing experience a plus.

• 2+ years of office manager duties preferred.

• Strong written, editorial, and grammatical skills required.

• Professional and effective oral communication skills and interpersonal abilities.

• Knowledge of Microsoft Office programs required.

• Ability to work in a team environment.

• Ability to multi-task and effectively prioritize responsibilities.

• Demonstrated success in navigating customer relationship issues and developing

strong client relationships.

• Integrity, accountability, and confidentiality.

• Excellent analytical, organizational skills, and attention to detail.

• Positive attitude, strong work ethic, and collaborative spirit.

Job Type: Full-time

Pay: $29.00 - $31.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Saint Paul, MN 55102: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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