Position Description

The Division of Child and Family Services (DCFS) is hiring for an Administrative Assistant 1 (AA1) to Payables area of Fiscal - The AA functions to provide support to several positions in the Payables area of the Fiscal department of SNCAS.

The Admin Assistant is responsible for processing orders from program staff, preparing checks for clients, processing travel requests and ordering cell phones for agency staff. In addition, weekly purchase orders are prepared for the Oasis group homes, as well as any as-needed purchase orders. General office support tasks for this position are opening & date stamping the mail and distributing per mail procedure, logging checks on the check log and maintaining payables files. As the backup to the Accounting Assistant III, tasks can also include preparation of payment vouchers & assigning accounting codes, making travel arrangements, and preparing & entering journal vouchers and making bank deposits. Other duties that may be required to provide backup to the program officer: preparing travel claims, completing cash audits and preparing payment vouchers for contract invoices. ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES: General knowledge of: clerical accounting and financial recordkeeping procedures; the use of accounting codes for the distribution of funds for accounts payable procedures; computer spreadsheets used for bookkeeping and accounts maintenance. Ability to: perform basic math calculations including addition, subtraction, multiplication and division of whole numbers, fractions, decimals and percentages; review numerical data and documents to ensure accuracy and completeness; operate a calculator; communicate and work cooperatively with co-workers, outside agencies and the public; learn codes and coding procedures used in bookkeeping records; use courtesy, tact and diplomacy when working with co-workers, outside agencies, vendors and the public; work effectively with frequent interruptions and fluctuating workloads; retrieve account information from a computer or manual bookkeeping system; prioritize tasks to complete work in a timely manner; work independently and follow through on structured assignments; compose routine emails, letters, reports; format a computer spreadsheet following instructions.

This is a full time position that will be located in Las Vegas. The State of Nevada and DCFS offer an excellent benefits package that includes health, dental and vision insurance, participation in the Public Employees Retirement System (PERS), accrual of 15 days of annual and 15 days of sick leave, 11 paid holidays and no city, county, state or social security tax! DCFS is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion of belief, age disability, sex, sexual orientation, pregnancy genetic information (GINA), or gender identity and expression.

To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0//

Minimum Qualifications

• Graduation from high school or equivalent education and one year of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Aid in Nevada State service; OR an equivalent combination of education and experience as described above.

  
  

The Examination

Application Evaluation Exam

• The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process.

Special Requirements