At Maximus Group, our mission is to provide innovative solutions to our customers – even when they don’t know they need one. Our vision lies in our ability to leverage our sourcing, logistical, manufacturing, and fulfillment capabilities, allows us to develop innovative, comprehensive, and compelling solutions to assist our customers to “take control of the supply chain”. These solutions make Maximus irreplaceable in our customers’ supply chain and enable our aggressive growth plans.

Administrative Assistant

Reports to the COO

Job Responsibilities:

· Provide administrative support to CEO, COO

o Welcome visitors and identify the purpose, both in person and over the phone

o Schedules appointments and maintain calendars, including making appointments and prioritizing the most sensitive.

o Book travel arrangements

o Organize and prepare for meetings, including gathering documents and attending to logistics of meetings, publish notes for staff meetings and other meetings.

o Record/File Maintenance.

· Business Support

o Maintain and prepare business/sales presentations

o Help implement new programs, procedures, methods, and systems.

o Assist CEO, COO, Sales, and HR with event coordination.

o Assist with event coordination such as trade shows, company events, etc.

· Other:

o Order office supplies

o Other duties as required

Preferred Qualifications:

Superb written and verbal communication skills

· Strong time-management skills and multitasking ability

· Proficient in Microsoft Office, with aptitude to learn new software and systems

· Solid interpersonal skills

· College degree

· Previous success in office management

· Experience developing internal processes and filing systems

· Comfortable handling confidential information

· Ability to adapt to changing situations in a calm and professional manner

Maximus Group is an equal opportunity employer.

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Office Administration: 1 year (Preferred)

Work Location: In person

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