POSITION PURPOSE:
The Administrative Assistant provides administrative support services to the various departments of the Department of Energy (DOE) Savannah River Operations Office (DOE-SR) located at the Savannah River Site (SRS) in Aiken, SC. They will perform a wide range of administrative, clerical and accounting duties in an accurate, efficient and professional manner. The Administrative Assistant will support the efforts of the Management Team and will require excellent communication and interpersonal skills for interacting with management, employees, and guests. They will demonstrate proficiency in oral and written communication and interpersonal skills. The ideal candidate will be capable of working with minimal oversight but willing to follow directions with a “can do” approach and a team-focused orientation.

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ESSENTIAL FUNCTIONS: *

Communication/Documents/Scheduling

• Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site and to offices off site.
• Prepare correspondence for final signatures. Review for conformance with procedural instructions, grammar, typographical errors, accuracy, and necessary attachments.
• Monitor and track correspondence in approved databases to ensure that all assigned suspense requirements are met.
• Distribute correspondence in accordance with approved guidelines and processes.
• Maintain assigned files and record systems in accordance DOE guidelines.
• Order and maintain approved inventory of standard office supplies for assigned staff utilizing approved process and procedures.
• Complete routine duplication of documents utilizing provided duplication equipment or in coordination with DOE Reproduction Clerk.
• Coordinate with DOE Mail Room for sending and receiving mail. Obtain authorizing signature for Overnight Services.
• Search and retrieve documents from databases and files as requested and provide limited research to assigned staff as necessary. Prepare and coordinate documents for review by the Federal staff and distribute as necessary.

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Events/Meetings*

• Plan, coordinate, and organize events (on and off site) for assigned Federal staff. Audience may include senior Government staff from within DOE/NNSA and/or other Government agencies, various contract staff both on and off site, and the public.
• Communicate with Government and contractor executives (to include their assigned staff) to facilitate activities.
• Participate in and document meetings, conferences, etc.
• Schedule and maintain a calendar of assigned meeting spaces within the organization.
• Schedule, coordinate, and setup/connect Video Teleconferences.

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Federal Staff Assistance*

• Have a thorough understanding of the mission, objectives, and organizational structure (on and off-site; Federal and contractor) of the office to which assigned to better interface and facilitate communications with others.
• Assist Federal staff with the completion of time and attendance submissions and maintain records.
• Assist the assigned staff with official travel requirements.
• Receive telephone calls and visitors. Direct call or visitor to requested Federal staff; redirect caller or visitor to appropriate staff as may be required.
• Assist Federal staff and their direct support service contractors in obtaining access to the SRS data network (SRSNet).
• Complete and/or assist Federal staff and their direct support service contractors to obtain training required to gain access to the site, or that is directly related to the supported staff’s mission on site (i.e. General Employee Training (GET), Consolidated Annual Training (CAT), Radiological Worker (RADCON) training, etc.)
• Prepare and obtain DOE authorization to relocate assigned staff using approved forms and processes.
• Coordinate with DOE Office Services for the relocation of assigned staff.
• Prepare, obtain, and coordinate DOE authorization to install, relocate, or remove voice/fax telephone lines using approved forms and processes.
• Monitor a broad range of communication and make scheduling determinations and recommendations to assigned Federal staff.
• Maintain daily schedule of assigned Federal staff.

CORE JOB QUALIFICATIONS:

Education

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High School diploma

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Experience*

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A minimum of one year of administrative support experience preferred.

• Prior federal govt and/or Savannah River Site experience is desired.

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License, Cert or Registration*

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Current drivers’ license, proof of U.S. citizenship.

• Ability to satisfy a background investigation to obtain a security clearance.

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Special knowledge, skills, & abilities*

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Must demonstrate ethics, responsibility, confidentiality, professionalism, punctuality, consistent dependability, and ability to multi-task.

• Must have well-developed time management and schedule coordination skills.
• Ability to work professionally with individuals, diverse groups, and the public.
• Ability to draft professional quality correspondence and reports
• Ability to speak effectively to individuals in person, on the telephone, or via e-mail.

SKT, Inc. is an AA/EEO/Veteran/Disabled employer.
Please review job postings for Indian Hiring Preference consideration.

To maintain a safe work environment, S&K strongly encourages individuals to be vaccinated. Vaccination statuses will be monitored through a COVID attestation to be completed during the on boarding process.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

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