Assistant Job Description

Listing presentations preparation:

¨ Create/Update/Assemble Listing Presentations

¨ Maintain file of marketing samples

¨ Print contracts, marketing plan, and cards in folders

New listing transaction management:

¨ Create Rental Listing Agreement as directed by The Team

¨ Send new Listing Agreement to Managing Broker for signature via CTMe

¨ Send executed Listing Agreement to Rental Manager

¨ Create B2Bs and send to Memberclicks and Rental Manager for ASSIR ALL

¨ Create piece for rental catalog

¨ Enter clients into Realty Juggler with correct categories

¨ Order Virtual Tour & photography or get from broker/Landlord

¨ Meet photographer at property

¨ Add to Owner Contact List in Google Docs

¨ Add access information in Google Docs

¨ Make keys and add to Owner Contact List/RS

¨ Add to ActivePipe Contact List

¨ Add to Rental History

¨ Send Thank you to Referring Party

¨ Print County Assessor information and verify Landlord names

¨ Umbraco form

¨ MLS Input

¨ Dash Input

¨ Create Brochure

¨ Send all Marketing Materials with email template to Landlord

¨ Add to B2B Responder

¨ Add Brochure and MLS Link to B2B responder

¨ Send Thank You for listing letter with copy of MLS, ASSIR, links etc.

Feedback:

¨ Follow up Email two days after showing

¨ Landlord updates with feedback

Change of Status Checklist (price reductions, withdrawn, etc.):

¨ Change in MLS

¨ Change in Dash

¨ Change price on all websites

¨ Send changes to Landlord

Management of leads:

¨ Enter any lead provided by The Team in Realty Juggler

¨ Send property details to new leads as needed

¨ Update Team Leadrouter leads

¨ Update individual Leadrouter account leads

Management of rental agreements:

¨ The Team fields calls/leads and negotiates all rental agreements

¨ Create rental agreement or lease per The Team’s direction

¨ Create new folder in Server/LLMP/Owner name/Tenants

¨ Upload to CTMe and send to parties as directed by The Team

¨ Update Website Calendar

¨ Update MLS Calendar

¨ Create Property Management Notification

¨ Create Welcome Letter

¨ Send Property Manager Notice with PM Notification and Welcome Letter

¨ Send Confirmation to Broker or Rental Manager

¨ Create/include a thank you note for each arrival

¨ Confirm welcome basket/welcome letter/collateral ready for each rental and deliver

¨ Attend pre-arrival walk through/download all photos to Dropbox

¨ Send Dropbox Link to cooperating Broker

¨ The Team provides sales info on rental property/comps to leave in property

¨ Meet tenant at property and provide initial details of home

¨ Send Dropbox Link to cooperating Broker

¨ Post departure walk through

¨ Contact Property Manager with invoice request/damage photos

¨ Communicate with Rental Manager on Security Deposit Returns as needed

¨ Send thank you email from The Team

Communications:

¨ Create and send monthly email newsletters to Landlords

¨ Create and send monthly email newsletters to past and prospective Tenants

¨ Maintain and create weekly social media updates for The Team and for ASSIR posts

Job Types: Full-time, Contract

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday
• Self-determined schedule
• Weekend availability

Ability to commute/relocate:

• Snowmass Village, CO 81615: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Google Docs: 1 year (Required)
• Organizational skills: 1 year (Required)
• Data entry: 1 year (Required)
• Customer service: 1 year (Required)
• Administrative experience: 1 year (Required)

Work Location: In person

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