WGM Group is seeking a temporary Administrative Assistant to join our dynamic engineering and design firm in the vibrant mountain town of Kalispell, MT. WGM Group is a comprehensive multi-disciplinary engineering firm including, planning & design, survey, environmental and natural resource management with office locations in Bozeman, Kalispell, Missoula, and Hamilton. This role will organize files, manage calendars for scheduling, sort mail, assist with the distribution of invoices, run errands, act as the liaison for building and IT needs, and offer general staff support. This position is also an initial point of contact for all phone calls and visitors to the office.

This position is a temporary and part time role with the potential to become permanent. This person will work approximately 15-20 hours a week.

Role & Responsibilities:

As an integral player in our growing firm, you will:

• Perform receptionist duties including but not limited to welcoming and directing visitors and clients, answering all phone calls and routing appropriately.
• Perform general office administrative duties including but not limited to, managing general office machines, data entry, filing, copying, binding, mail processing and routing, gathering vehicle mileage logs and printer meter reads.
• Act as the point of contact for building maintenance and IT needs and scheduling.
• Coordinate with staff on vehicle maintenance schedules and drive company vehicles to and from maintenance appointments.
• Run company errands, such as routine shopping trips and bank deposits.
• Maintain the office in a clean and orderly manner, which will include ordering office supplies, light cleaning of shared spaces like the reception area, conference rooms and break rooms.
• Assist with the planning and coordinating of company events and meetings, which will include setting up and breaking down the event space/conference room, ordering food, and purchasing supplies.
• Prepare transmittals.

Qualifications:

As a valued member of our team, you will have at a minimum:

• A High School diploma or equivalent.
• Two years of administrative experience including client facing services
• Exceptional customer service skills
• General computer skills, including experience with Microsoft Office Suite.
• Basic knowledge of clerical procedures and systems such as recordkeeping and filing.
• Accurate, organized, close attention to detail and able to multi-task.
• Proficient in automated office equipment and metered postage machines.

Compensation & Benefits Package:

WGM Group promotes a healthy work-life balance, offering both flexible and hybrid work schedules. In addition, WGM provides hourly pay to all employees; all hours worked over 40/week are eligible for overtime compensation.

WGM offers full-time employees a comprehensive benefits package including health insurance, flex spending accounts, retirement savings plan (401K) with matching contributions, generous PTO, holiday pay, and a bonus and profit-sharing incentive.

WGM Group supports the professional development of employees by helping to offset professional licensing and offering Education Cost Assistance for training and continuing education programs.

Employees also enjoy the added benefit of working in charming downtown Kalispell, which is lined with local shops and restaurants with quick access to the outdoors. Kalispell is a dynamic community located within a thirty-minute drive of Flathead Lake, Whitefish Mountain Ski Resort, Glacier National Park, several national and state forests and parks, as well as the Bob Marshall Wilderness area.

About WGM Group:

For over 50 years, WGM Group has helped create healthy communities, improved the natural environment, and enhanced regional infrastructure by working with our trusted partners in both the government and private sectors. WGM Group is a great place to work thanks to the commitment to service demonstrated by the people we hire and the spirit of teamwork which is an integral part of the work environment.

WGM Group is committed to the communities in which we do business. We contribute a portion of our profits to making our communities a better place to live. The company is founded on the principles of hard work and professional competence, while striving to create a fun and enjoyable workplace.

WGM Group provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. WGM Group complies with all state and federal non-discrimination laws including Title VII of the Civil Rights act of 1964 as amended and the new Americans with Disabilities Act. In compliance with the Immigration Reform Act of 1986, new employees must provide proof of identity and authorization to work in the U.S.

Apply today through our company website.