Administrative Assistant III Job at Texas State University
Posting Information
Posting Information
Posting Number
2023525
Posting/Functional Title
Administrative Assistant III
University Pay Plan Title
Administrative Asst III
Location
San Marcos
Department
VP for Student Affairs
Recruitment Type
Open to All
Job Type
Full-Time
Monthly Salary
$3,700 - $4,000
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Three (3) years of experience providing administrative support in a professional office environment.
- Ability to maintain multiple calendars.
- Strong problem-solving and interpersonal, oral, and written communication skills.
- Ability to manage workload effectively with competing deadlines and priorities.
- Demonstrated discretion and confidentiality in handling sensitive issues and information.
- Ability to gather, coordinate, and compile data as needed for special projects.
- Proficient in Microsoft Office software, including Teams, Excel, Word, Outlook, and PowerPoint.
- Ability to work independently and as part of a team.
- Experience in basic office budgeting, purchasing, travel arrangements, and processing travel reimbursements.
Preferred Qualifications
- Experience working at a college or university.
- Knowledge of Texas State University’s organizational structure.
- Knowledge of Texas State University policies and procedures.
- Knowledge of budgetary functions in SAP.
- Knowledge of general human resources principles and practices.
- Proficiency in Adobe Sign software.
- Experience working in Concur.
- Bachelor’s Degree.
Job Description
The Administrative Assistant III will be responsible for providing direct administrative support to the Director, Division of Student Success Business Operations and the Student Success Technology Services department. This position will work collaboratively with colleagues to provide additional support to the Office of the Vice President for Student Success.
Job Duties
Provide high-level administrative support to the Director, Division of Student Success Business Operations and Director, Student Success Technology Services.
Support to include:
Support to include:
- Maintain multiple calendars.
- Complete basic financial reports and prepare budget transfers.
- Maintain accurate and up-to-date records, files, and databases.
- Prepare key and work order maintenance requests through the university’s work order system.
- Use multiple software applications such as Microsoft Office, SAP, Qualtrics, Concur, Adobe, Zoom, and Teams.
Serve as general hiring manager for Business Operations and SSTech areas, assist with human resource functions, and ensure compliance and onboarding occurs correctly.
Specific job duties to include:
Specific job duties to include:
- Create positions, reclassifications, and new hires in PeopleAdmin.
- Create positions for graduate students and student workers in Handshake.
- Scheduling and completing interviews.
- Submitting hiring and onboarding paperwork including Personnel Change Requests (PCRs).
- Obtaining university credentials and access to university sites for new hires.
Monitor the Student Success Technology Services work ticket system.
Support and monitoring to include:
- Closing out work tickets
- Deploying techs in a timely manner
- Providing follow-up on outstanding work tickets
- And scheduling inquiries or requests for general information
- Assist in technology inventory as needed.
- Assist in preparation and distribution documents including agendas, budget reports, financial summaries, presentations, meeting materials and other documents.
- Coordinate, prepare, proofread, and track documents.
Provide general office support.
Job duties will include:
- Greet visitors to the Office of the Vice President for Student Success
- Answer phone calls and general questions
- Arrange travel and prepare related expense reports
- Schedule meetings and room reservations
- Serve as Student Success Technology Services time administrator.
- Liaise with other departments and stakeholders as required
- Supervise and mentor student workers.
- Work independently to coordinate, gather information, and compile data as needed for special projects.
- Perform other duties as assigned.
Additional Information to Applicants
You will be required to attach a document detailing how you meet the required and preferred qualifications listed in the job description.
Job Open Date
04/28/2023
Job Close Date (posting closes at midnight)
Open Until Filled
Yes
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume, cover letter, and chart to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
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