Job Title: Administrative Assistant Level 3

Job Description:
Under limited direction, this position is accountable for contributing to the efficiency of divisional operations through the performance of various administrative functions.
This position reports to a senior vice president of the company and may provide leadership to the divisional administrative team.

Responsibilities:
- Handle and disperse appropriate matters (i.e. email, memos, inquiries) to conserve superiors' time or organize such material for the officer to expedite resolution
- Provide the senior vice president with complete and timely background information on all telephone calls and correspondence
- Inform senior vice presidents staff or other parties of relevant information as appropriate
- Handle highly confidential information with prudence and care
- Manage the preparation of materials for executive-level meetings, conferences, and forums
- Prepare and manage complex correspondence and memos
- Perform administrative duties such as typing, filing, scheduling, calendar management, travel arrangements, etc.
- Research and analyze information and prepare reports, as appropriate
- Obtain information, status reports, or answers on various business matters, inquiries, or projects as directed
- May serve as liaison/coordinator for special cross-divisional projects or workgroups
- Plan and coordinate divisional events

Qualifications:
Education/Experience:

- Prefers seven (7) + years of prior administrative experience

Knowledge:
- Prefers knowledge of superiors' area of responsibility

Skills and Abilities:
- Requires ability to type 60+ wpm
- Requires excellent oral and written communication skills
- Requires excellent PC skills, particularly in MS Office
- Requires excellent organizational skills
- Requires excellent interpersonal skills
- Requires strong conflict resolution skills
- Requires the ability to effectively interact with all levels of the organization

Job Type: Contract

Salary: $21.00 - $22.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Newark, NJ 07105: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• administrative (Required)
• Administrative Assistant (Required)

Work Location: One location

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