Administrative Assistant/Receptionist Job at Southwest Hazard Control
Bilingual required.
Responsibilities:
Answer Phones
Bank Deposits
Provide Certificates of Insurance for clients
Weekly payroll reconciliation after approval from Division Managers
Enter weekly payroll into spreadsheet
Collect Receipts from employees
Driver clearance
Help workforce with insurance, 401K and other benefit paperwork
Waste Manifest preparation Non-regulatory and regulatory
Waste Manifests typed and copies kept by number order
Print and Scan invoices to clients when required
Lunch Orders
Order Office Supplies
Verify insurance cards are in vehicles
Collect the mail and distribute
Code all of the invoices and submit to the Tucson office
Request Bonds and Insurance Certs
Help out with new hires get required paperwork and ID information for INS
Certified Mail when required
Book hotels and make travel arrangements for staff
Code and file material according to the established procedures
Word processing and create spreadsheets when required
Submit inventory to Jennifer at the beginning of each month
Notarization
Miscellaneous Responsibilities
Do Stop Notices when required
Spanish skills when necessary to ensure that workforce understands policies etc.
Translations when required
Forms that may need to be filled out
Certified Payrolls if needed
Keep Track of Employee Badges for Sandia National Labs, City of Mesa, Sky
Harbor, Raytheon, AFB and other similar requirements
Provide administrative support to Estimator, Managers and Corporate if needed.
Supervisors Books and Field Flo with current certifications, fit testing and
medicals.
Closeout Packages Scanned and Mailed to client with the invoice
NESHAPs typed correctly and provided to Supervisor before job started
Regulatory Paperwork such as labels & paperwork for jobsite EXTREMELY
IMPORTANT
MUST BE BILINGUAL TO BE CONSIDERED
Job Type: Full-time
Pay: $15.00 - $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: One location
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