Administrative Coordinator Job at St. Jude Children's Research Hospital
Overview
About St. Jude:
About Memphis:
Responsibilities
Minimum Education
Minimum Experience
Other Information
Overview:
At St. Jude, we are seeking an Administrative Coordinator to support the Information Services department. The Administrative Coordinator is responsible for managing administrative activities in order to support and accomplish goals of department and leadership.
About St. Jude:
There’s a reason St. Jude Children’s Research Hospital consistently earns a Glassdoor Employee Choice Award and is named to its "Best Place to Work" list. At our world-class pediatric research hospital, every one of our professionals share our commitment to make a difference in the lives of the children we serve. There is a unique bond when you are part of a team that gives their all to advance the treatments and cures of pediatric catastrophic diseases. The result is a collaborative, positive environment where everyone, regardless of their role, receives the resources, support, and encouragement to advance and grow their careers.
About Memphis:
This position is based in Memphis, TN; relocation assistance is available. Memphis is a family-friendly metropolitan area that more than a million residents call home. Memphis is recognized for its world-class music, food, and hospitality. Cost of living is one of our biggest attractions; in fact, Money listed Memphis as one of the least expensive cities in which to raise a child. Mild winters and beautiful green spaces make the city a magnet for outdoor enthusiasts – there are over 200 miles of bike-friendly lanes with more being added. Forbes recently named Memphis the 4th happiest city in which to work. Why live anywhere else?
Responsibilities
- Manage the day-to-day administrative activities as the key point of contact for multiple areas like office supply management, calendar management, email and phone correspondence, tracking and maintaining vendor contract, mail management, event coordination, badging, visitor management, coordination with other teams on matters of financial systems etc.
- Coordinate/ liaison with internal teams as well as external vendors to accomplish goals for own department.
- Track budget, create variance reports and analysis for own department, while working with departmental managers.
- Create a filing system, develop standard reports, maintain databases and spreadsheets to provide accurate and timely information, while protecting data confidentiality.
- Support a senior faculty member or multiple leaders in managing their communication, general administrative tasks, CVs and bio sketch management and participate in special projects/ activities.
- Support in recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.
- Contribute to the creation of documents (i.e. presentations/ manuscripts/ grant writing etc.).
- Support the management of compliance issues.
- May mentor junior members of admin team.
- Perform other duties as assigned to meet the goals and objectives of the department and institution.
- Maintains regular and predictable attendance.
Minimum Education
- High school diploma/GED required.
- Bachelors degree preferred.
Minimum Experience
- Minimum Requirement: 6+years experience in administration or related area.
- Experience Exception: Bachelor's degree and 2+ years experience in administration or related area.
- Experience in event coordination and vendor management.
- Experience in managing communication with variety of stakeholders with tact and sensitivity.
- Experience managing documentation, generating reports and doing simple analysis.
- Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).
Other Information
St. Jude is an Equal Opportunity Employer
50591
No Search Firms:
St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.COVID-19 vaccine:
St. Jude Children’s Research Hospital has mandated the COVID-19 vaccine for all employees, excluding those with an approved medical or religious accommodation, as a condition of employment.Please Note :
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