Chix 4 a Cause lifts the spirits and eases the burden of cancer fightersin Southeastern Wisconsin through our Gift of Love Program. We’re looking for someone awesome to help us grow our mission!

Administrative Support Specialist

15 - 20 hours per week - $15 per hour

Our Support Specialist is a key part of our team. This role manages many of the organization’s administrative functions, as well as provides program support. The schedule is flexible with opportunity for some duties to be completed from home.

Essential Functions:

Administrative Support, this position is responsible for providing general administrative support as needed, including but not limited to:

• An independent worker - much work is self-directed.
• The right candidate will be able to stay on track and complete duties without continuous supervision.
• Perform basic bookkeeping tasks including bill paying, check cutting, mailing checks, making deposits, invoicing, running financial reports, assisting with annual budget etc.
• Prepare for Board of Directors meetings by printing agendas, minutes, and other documents.
• Maintain organizational files and documents.
• Serve as first point of contact for the organization.
• Manage donor database.
• Perform general administrative support.
• New ideas - The ideal candidate would have ideas for how to increase our impact and be able to run with them.
• A people person - The right person will be comfortable working with volunteers, donors, and the cancer community we serve.
• Someone highly organized - This position has many administrative duties, and only someone with exceptional organizational skills will do well here.

Special Events

· Coordinate events and logistics.

· Assist with scheduling volunteers for events and other areas when needed

· Assist with coordination of event logistics

Communications

· Assist with print and electronic newsletters.

· Coordinate website updates

· Assist with donor communications, including appeal and thank you letters.

· Coordinate bulk mailings

· Take on additional tasks as directed by the Executive Director.

Duties and responsibilities:

• Manage fundraising database, Little Green Light. Enter all gifts and ensure all donors receive thank you letters.
• Assist with quarterly and annual fundraising by email, text, or mail as needed.
• Update Gift of Love database and send communication to Gift of Love recipients. (TBD)
• Enter Gift of Love responses into Google Forms
• Run monthly reports from online payment sources including Stripe & PayPal and provide them to the agency treasurer.
• Support Gift of Love program; help purchase, and package gifts as needed.
• Provide volunteer recruitment and management for special events including the Downtown West Bend Bier Walk, Race Against Cancer and Kickin’ & Sippin’.
• Create marketing materials as needed using Canva or other programs that your comfortable using.
• Assist with social media and updates to the website as needed.
• Other duties as assigned by CEO or board of directors.

Skills
Microsoft Office and Google Workspace experience required.

Experience managing social media such as: Facebook, Instagram, LinkedIn & website.

To Apply - Send resume and cover letter to Jillian Clark - jillian.clark@chix4acause.org

Job Type: Part-time

Pay: $15.00 - $16.00 per hour

Benefits:

• Flexible schedule
• On-the-job training
• Professional development assistance
• Work from home

Experience level:

• 2 years

Shift:

• 4 hour shift

Work setting:

• Hybrid remote
• Office

Education:

• High school or equivalent (Preferred)

Experience:

• Nonprofit management: 3 years (Preferred)

Work Location: Hybrid remote in West Bend, WI 53095

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