The Assistant to the Chair will report directly to the Chair in the Department of Physiology in the David Geffen School of Medicine. In this role, you will provide Executive level administrative and analytical support to the chair. This includes support in the areas of department administration, facilities, equipment and space management, event planning and staffing of committees. The incumbent will act as a resource providing Academic Services. Your primary responsibilities include phases of academic personnel, such as recruitment, on-boarding, off-boarding, dossier preparation and coordination of departmental academic review activities including promotions and merits and voting process. Direct on-going and special projects as needed. You will also develop and maintain relations with individuals throughout the School and University in order to ensure productive relations.

• Approximate targeted salary for position is $55,600 to $75,000

• Demonstrated ability to obtain, compile and organize information from faculty and other entities for preparation of documents and reports. Required
• Excellent interpersonal skills to communicate effectively to persons of various social, cultural, economic and/or educational backgrounds to obtain information, explain policies and procedures, provide information and resolve conflicts. Required
• Excellent writing and editing skills to draft correspondence that is professional, clear, and concise. Required
• Skill in establishing and maintaining accurate and well organized files. Required
• Knowledge of University policies and procedures (including travel lecture fees, etc) strongly preferred
• Skill in working as part of a team and ability to collaborate with others. Required
• Demonstrated ability to prioritize and complete work in a timely manner taking into consideration changing workloads, priorities, and competing deadlines. Required
• Demonstrated intermediate to advanced skill in the use of Word, Excel, Outlook, Access, and Internet Explorer. Required
• Skill in managing multiple conflicting tasks and changing priorities to meet strict deadlines, while dealing with regular interruptions.
• Skill in establishing and maintaining filing systems (hard copy and computer) for personnel records, correspondence, manuals, etc. Required
• Knowledge of campus space database and Facilities Service Request process strongly preferred
• Working knowledge of building, safety and construction processes. Preferred
• Knowledge of campus inventory of equipment process. Preferred
• Demonstrated detailed knowledge of the academic personnel process procedures for appointments, advancements, and reviews. Preferred
• Demonstrated knowledge, and ability to interpret, apply, and seek clarification and interpretation of policies and guidelines in The CALL. Preferred
• Demonstrated knowledge, and ability to interpret, apply, and seek clarification and interpretation of APM policies and guidelines. Preferred

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.