The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Division/Program Description: Public Programs at The Aspen Institute fulfill the Institute’s mission to broaden the reach of its message to a larger audience. Programs range from the Aspen Ideas Festival. Aspen Ideas – catering to over 4,000 people and covering 12 topics through upwards of 80 events in a single week – to smaller, more topical programs such as the annual Aspen Ideas: Climate and Aspen Ideas: Health, and events we co-produce with other organizations like Citylab, and Unfinished. Programs are generally sponsored and produced in partnership with outside organizations and include significant marketing and press coverage.

Programmatic Responsibilities:

• Responsible for overall festival operations, production, and conference services for all Aspen Ideas Festival related events.
• Serve as primary liaison with Conference Service team, Logistics Director, Resort Event staff, registration team, editorial and PR teams, hotel partners and other key festival vendors.
• Establish and manage budgets for festival. Manage all major festival contracts and relationships.
• Once contracts are signed, manage all festival Underwriter programs.
• Serve as primary contact with NBCU sales team for UW benefit fulfillment.
• Direct Underwriter management team servicing all festival underwriters.
• Liaise with Content Development Team and participate in track development as appropriate.
• Liaise with all Aspen Institute internal divisions that participate in the festival.

Principal Interactions:

Interacts routinely with presenters for the Aspen Institute’s public programs, members of the Meadows staff, Editorial and Communications teams, Public Programs, and Policy Programs, partner organizations, sponsors and external vendors, and Aspen Institute employees at-large.

Knowledge, Education and Experience:

Qualified candidates should have the following:

• Strong organizational skills
• Excellent written and oral communications skills
• Excellent intrapersonal and teamwork skills
• Proficiency in Microsoft Office Suite especially Word, Excel and other database programs
• B.A. degree required
• Event organization, administrative experience, and intellectual curiosity a plus!
• Note: long hours are expected at times.

Level of Authority:

• Supervisory Position as relates to managers, coordinator, administrative and intern staffing
• No budget authority

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.