Summary:

The Bookkeeper maintains the financial records for JRG Attorneys at Law, including payroll, accounts payable, accounts receivable, and billing.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Payroll
• Enters payroll into the payroll system semi-monthly. Keeps track of accrued Paid Time Off (PTO) and produces a year to date reports each payroll period. Distributes checks and performs all payroll-related functions under the supervision of the Firm Manager.

• Bookkeeping
• Enters all deposit information into Quickbooks and Firm accounting systems.
• Reconcile various general ledger accounts.
• Perform various date-to-day bookkeeping responsibilities.
• Process credit card payments from clients.
• Answer account receivable inquiries.
• Under the supervision of the Firm Manager coordinate all Firm collection activities.
• Generate Pre-Bills for attorney review.
• Ensure all corrections from Pre-Bills are completed.
• Prepare and mail out all final statements.
• Participate in the Firm Fee Agreement process.
• Ensures all coding is correct.
• Enters payments in trust and escrow accounting systems.
• Maintains central filing system of accounting records.
• Prepare miscellaneous reports as requested from attorneys/managers.

• General duties
• Assistance on projects and other duties as assigned.
• Work overtime as needed.
• Backup receptionist as needed.

Qualifications:

To perform this job successfully, an individual must be able to multitask and perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Required Skills:

• Exceptional communication skills including written, verbal, and numerical.
• An eye for detail and possession of excellent data entry skills.
• The ability to meet deadlines.
• Exceptional organization skills.
• Computer literate experience with Word, Excel, Outlook and Quickbooks Online.
• Ability to interact positively with clients and coworkers.
• Ability to interact and work successfully with staff, attorneys and management as related to job responsibilities.
• Ability to work with limited supervision, to begin projects independently, and to bring projects to a conclusion on a timely basis. Including the ability to prioritize projects.
• Ability to work forty (40) hours per week.
• Ability to resolve conflicts in a constructive manner.
• Adheres to the appropriate standard of conduct and ethics, including confidentiality, integrity, and honesty, exhibits the ability to adapt to changing work environments, cooperates and works respectfully with others, participates in pro-active problem solving, and regularly attends and participates in meetings as required.
• Adheres to General Accounting Principles.
• Must have a pleasant, courteous, and professional attitude and presence.
• Knowledge of law firm practices is desired.

Education/Experience: High School graduate or Bachelor’s degree (B.A.) from four-year college or university or equivalent experience in a relevant field.

Work Experience: At least two to three years of previous experience in a position of comparable responsibility. Specialized experience in accounting practices.

Language Ability: Ability to read, analyze, and interpret technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from clients, regulatory agencies, or members of the business community. Ability to effectively present information to management.

Math Ability: Ability to work with mathematical financial concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills: Word, Excel, Outlook, Quickbooks, Payroll, Internet software, and Database software.

Supervisory Responsibilities:

None

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the environment is moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit; use hands to finger, handle or feel; and talk and hear. The employee is frequently required to stand; walk and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to lift up to 40 pounds. The vision requirements include: close vision, depth perception and ability to adjust focus.

Job Type: Full-time

Pay: $22.00 - $31.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Salinas, CA 93901: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 3 years (Preferred)

Work Location: In person

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