License and Certification Qualifications: None required.

Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.

Experience Qualifications: Three years in an office/clerical environment required. Experience in accounts payable, PeopleSoft, or another Enterprise Resource Planning (ERP) software system preferred.

Skills Qualifications: Ability to make mathematical calculations with speed and accuracy; ability to prepare accurate reports; ability to exercise independent judgment; ability to have effective, tactful public relations; strong organizational skills; ability to type and perform clerical duties with a high rate of speed and accuracy; ability to be customer service oriented to internal and external customers and effectively present information to school system employees; ability to follow oral and written instructions quickly and accurately; ability to communicate and work with others effectively and tactfully; ability to analyze existing processes and identify areas for improvement; ability to be flexible and adaptable to change; ability to represent Gwinnett County Public Schools in a positive and professional manner; and strong computer skills with a working knowledge of Microsoft Office Suite.


Primary Responsibilities: Process and support all types of required supplier payments and provide customer support and reporting related to supplier payments and state/local reporting for the School Nutrition Program.

1. Maintain pending purchase order, invoice statement, and receipt files for the School Nutrition Program.
a. File invoices and receipt documents in an organized fashion.
b. Request copies of invoices or receipt documents as needed.
c. Compare invoice files with outstanding receipt and purchase order listing weekly or as time permits.
d. Review supplier statements monthly.
e. Monitor any unresolved, unpaid invoices and work to resolve discrepancies.
f. Purge documents that are resolved, paid, canceled, or closed.

2. Process voucher payments and check requests for the School Nutrition Program.
a. Route invoices to appropriate department for approval if they are not on an approved check request or a received purchase order.
b. Review, match, and voucher purchase order invoices.
c. Review, verify, and voucher non-purchase order supplier invoices.
d. Process invoices through spreadsheet uploads.
e. Review and voucher blanket purchase order invoices after they are reviewed and approved by the department.
f. Review and prepare voucher documents for scanning.
g. Assist in verification of edit report for vouchers scheduled for payment.

3. Assist with supplier processing for the Department of Financial Operations.
a. Verify W-9 information on file for all suppliers as needed.
b. Research supplier information and request new suppliers or new supplier locations.

4. Assist customers with any payables processing issues.
a. Research status of supplier payment requests and respond in a timely and professional manner.
b. Direct unrelated questions to the appropriate department.
c. Complete and fax sales tax exemption form upon request.
d. Research inquiries by local school or central office staff in a timely and professional manner.
e. Resolve issues related to supplier payments/credits due with detail and courtesy.

5. Process School Nutrition Program refund requests and student account balance transfers.

6. Assist with and serve as back-up for GCPS and DOE month-end reporting
a. Maintain various reporting and financial spreadsheets.
b. Provide financial support for Summer School.

7. Assist in maintaining correct vendor pricing for Caf? 437.