40 Hours | Flexible schedule to meet department needs

Coordinate all aspects of routine purchasing and to assist Director of Business Services with formal bids and proposals. Assist Director of Business Services with all aspects of the College’s insurance renewals and administration and risk management activities.

• Purchasing
  • Conduct research to determine the best vendors, products, and services to meet the needs and requirements of College departments
  • Communicate directly with vendors to obtain quotes and place orders
  • Create and monitor purchase orders from approved requisitions submitted by authorized College personnel to be distributed to vendors and departments
  • Ensure that submitted requisitions are properly approved and have appropriate funds budgeted for the expenditure
  • Coordinate with requesting department, vendor, receiving, and accounts payable to ensure timely acquisition, delivery, and payment for goods and services
  • Assist Director of Business Services in the preparation of formal bids and requests for proposal, as requested
  • Ensure that all purchases follow College procedures, Board Policy, and Illinois State Statutes
  • Monitor open purchase orders and follow-up with vendor and/or requesting department to resolve issues and ensure delivery of goods and services
• Insurance
  • Assist Director of Business Services with administration of insurance renewals and claims processing, communication with the College’s insurance consultant, and administration of risk management activities, as requested
  • Monitor and maintain Certificates of Insurance for all fire departments affiliated with the Fire Science Program
  • Coordinate with other College personnel to obtain and evaluate Certificates of Insurance provided by fire departments, outside rental groups, caterers, etc. to ensure that required limits, appropriate language, and required coverage levels are provided
  • Provide Certificate of Insurance as necessary from MCC to appropriate outside groups, agencies, etc.
  • Monitor and evaluate internship agreements with external entities for appropriate insurance coverage
  • Ensure that all insurance information is handled in a confidential manner
• Other

• Coordinate with Accounting Office regarding Sam’s Club, Costco, etc., type charge accounts to ensure memberships are maintained, purchases are appropriate, and payments are timely
  • Coordinate credit accounts to ensure memberships are maintained, purchases are correct, and payments are timely
  • Back up mailroom responsibilities as requested by supervisor
  • Work collaboratively with others (e.g. colleagues, stakeholders, vendors) to accomplish functions and responsibilities
• Assume additional duties as assigned by immediate supervisor

• Associate’s degree from a regionally accredited institution or equivalent
• Two years experience in purchasing, with emphasis on public purchasing and preparing bids and requests for proposal