The Cambridge at Brier Creek, an Independent Senior Living Community, is seeking an experienced Business Office Manager to join our team!

As the Business Office Manager, you will perform extensive clerical and administrative duties to support administration of the community to include Accounts Receivable/Accounts Payable, Payroll, Human Resource duties and Office Administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

PAYROLL

• Process weekly labor reports from POS system for Department Managers to review
• Process weekly employee meal reports for payroll deductions
• Process commission pay and tips to employees as required
• Process bi-weekly direct deposits and paper checks creation in QuickBooks.

POS SYSTEM

• Create Cambridge Credit AR Accounts for new residents
• Process daily POS reports, reconcile and create cash/credit card deposits
• Act as point of contract for POS back of house support

HR COORDINATOR

• Assist Department Managers with the applicant intake process to include new hire orientation
• Coordinate/process employee benefit details (health insurance/dental/LTD, etc).
• Process changes in employment status in QuickBooks and employee files.
• Assist with company’s compliance with all legal entities.

ACCOUNTS RECEIVABLE

• Manage/maintain customer accounts in QuickBooks
• Process all forms of payments including ACH
• Reconcile customer rents and annual community fee monthly with Marketing Director
• Collect rental worksheets from marketing team to process move in/outs/transfers
• Charge late payments and review aging report to collect overdue payments

ACCOUNTS PAYABLE

• Process all invoices and check requests assigning proper G/L and class coding
• Maintain documentation as required for vendors

MONTH END FINANCIALS

• Provide weekly reports to Executive Director by auditing spend down report to ensure all invoices are entered for projecting month end
• Assist managers with invoice coding and process
• Manage credit card receipts assigning proper G/L and class coding
• Oversee general petty cash disbursements and all other petty cash drawer reconciliations
• Reconcile monthly credit card statements
• Process monthly Journal Entries from all POS systems
• Reconcile monthly bank statements
• Calculate and pay salestax

RLL PDLW RESIDENT WAIVERS

• Enter new move in’s into RLL PDLW system on move in date and remove residents on move out date to start/stop coverage timely
• Manage resident RLL PDLW claims

ENTRY QUALIFICATIONS

• Associates Degree or higher
• At least 3 years of office management and accounts receivable/payable experience
• Experience in payroll processing
• Proficiency with personal computer including Microsoft Word, QuickBooks and Excel
• Excellent communication skills, both verbal and written
• Must have the ability to work with all levels of employees

PHYSICAL DEMANDS AND ENVIRONMENT

Working in normal office environment employee may be required to sit, bend, stoop, use keyboard, see, speak and hear. May occasionally lift medium to heavy objects including assisting with the movement of residents. In compliance with applicable law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Raleigh, NC: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office management: 3 years (Preferred)

Work Location: One location

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